Quarterly Information

Winter 2019 Important Dates

  • January 7th, 2019 – Instruction Begins
  • March 15th, 2019 – Instructions Ends
  • March 16th, 2019 – March 23rd, 2018 – Finals Week
  • March 18th, 2019 – eGrades open
  • March 26th, 2019 – eGrades close
  • March 28th, 2019 – eGrades open for changes

NOTE: The Academic Senate approved to change the withdrawal deadline from the end of Week 9 to the end of Week 6 for undergraduate students, effective Fall Quarter 2018. 

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Important Announcements

In an effort to streamline and equally distribute workload, all FMPH Education Program Coordinators will be involved in the TA appointment process, with a different Program Coordinator acting as a point person for each quarter. For TA-related business, we will be using the FMPHEdTeam@ucsd.edu email address, so if you have any questions regarding TA appointments, please contact us via that email.

The FMPH Educations Programs have transitioned to Gradescope (https://www.gradescope.com/) starting fall 2018.  Gradescope streamlines the tedious parts of grading paper-based, digital, and code assignments while providing insights into how your students are doing.  It supports variable-length assignments (problem sets & projects) as well as fixed-template assignments (worksheets, quizzes, or exams).  In addition it stores all assignments and exams which will be helpful when the department is submitting information for CEPH accreditation.

Two identical Gradescope Trainings for Instructors and TAs/UGIAs have been scheduled for Monday, January 7th, 2019 from 12-1pm and on Thursday, January 10th, 2019 from 10-11am through Zoom and can be accessed from any computer.  If you have not received an Outlook Calendar Invite and would like to attend, please contact Dina Rodgers (drodgers@ucsd.edu). 

Gradescope also provides a Getting Started with Gradescope Online Video Series for instructors, TAs, and UGIAs who are unable to attend one of the scheduled trainings or who would like a refresher of how to use Gradescope. 

Upon request to edtech@ucsd.edu, instructors can link their TritonEd course rosters with Gradescope and sync grades from Gradescope with a column in their Grade Centers. Please send this request from your UCSD email address and include the course title. 

Please see Gradescope under Instructional Support for additional information.

 

NOTE: SOM’s Test Analysis Service (scantron exam/survey processing and analysis) has been discontinued as of spring 2018 and is no longer available.

WI19: Beginning of the Quarter

New Resources Page for Instructors, TAs, and UGIAs

All information provided in this message and more is now located online on our FMPH Education Programs website under Resources.  Please contact Dina Rodgers (drodgers@ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the FMPH Education Programs website.

Winter Quarter 2019

WI19 classes begin on Monday, January 7th, the deadline for students to drop without a “W” is Friday, February 1st, and the last day of instruction is Friday, March 15th.

Finals, eGrades, and Evaluations

WI19 finals week is from Saturday, March 16th through March 23rd.  Final Exam days and times are listed on the Schedule of Classes (https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm), but locations are still TBA.  Instructors MUST be present for the final exam.  (Academic Senate Policy on Final Exams)

UCSD uses an on-line eGrades system.  eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades into the application. This helping role is called the Authorized Grader (AG) and is usually the course TA and/or UGIA (if you have one).  AGs must be assigned to individual course section numbers every quarter.  Once an AG finishes entering grades or uploading a spreadsheet, the section must be reviewed and submitted by the Instructor of Record.  AGs are limited to entering grades during the initial submission period. They may not enter grades past the deadline, nor are they ever allowed to file grade changes.  Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.  

The eGrades system (egrades.ucsd.edu, log on with Single Sign-On) will be open for submission of WI19 grades from March 18th at 8:00 am until March 26th at 11:59 pm.  After this deadline, grades can no longer be entered by AGs nor can the Instructor of Record upload a spreadsheet using the Import function.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials and FAQs: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

Course Grading

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade.  Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc).  The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option.  In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations).  This link outlines the grading system at UCSD: http://blink.ucsd.edu/instructors/academic-info/grades/system.html

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 4th week.  This is mostly important for those faculty who host outside students in their courses.  Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division.  Obviously, if there are extenuating circumstances, this petition process can be explored.

Professor, TA, UGIA, and Course Evaluations

Undergraduate courses are evaluated by Course and Professor Evaluations (CAPE).  Graduate courses are evaluated by Graduate Course Evaluations, run through the Academic Affairs Evaluation system.  You can log in here: https://academicaffairs.ucsd.edu/Modules/Evals/ to view your past CAPE and Graduate Course Evaluation results.  You can also see a scatterplot of how your CAPE performance compares to other professors’ in Public Health.  These measures will be available once the initial grading deadline has passed.

Instructor, TA, and UGIA Office Hours

The department posts all Undergraduate Course Instructors, TAs, and UGIAs Office Hours on our FMPH Education Programs website under Instructor/TA/UGIA Office Hours.  Please send an email to FMPHEdTeam@ucsd.edu with your regularly scheduled Office Hours day/time and location if you would like your hours listed and please feel free to list this website for Office Hours on your course syllabus. 

TAs and UGIAs should email FMPHEdTeam@ucsd.edu to schedule office hours and the Education Student Affairs Team will do its best to accommodate day/time preferences. 

 

Additional Resources to Reference throughout the Quarter:

Academic Integrity

Please see Academic Integrity under Instructional Support for additional information.

Center for Teaching Development

Please see Center for Teaching Development under Instructional Support for additional information.

Class Lists

Please see Class Lists under Instructional Support for additional information.

Educational Technology Services

Please see Educational Technology Services under Instructional Support for additional information.

Gradescope

Please see Gradescope under Instructional Support for additional information.

Media Support and Imprints

Please see Media Support and Imprints under Instructional Support for additional information.

Office for Students with Disabilities (OSD) Accommodations 

Please see Office for Students with Disabilities (OSD) Accommodations under Instructional Support for additional information.

Religious Accommodations

Please see Religious Accommodations under Instructional Support for additional information.

Reserving Rooms for Review Sessions 

Please see Reserving Rooms for Review Sessions under Instructional Support for additional information.

Scanner/Photocopier for Public Health Education Programs

Please see Scanner/Photocopier for Public Health Education Programs under Instructional Support for additional information.

TA, Reader, and UGIA Responsibilities

Please see TA, Reader, and UGIA Responsibilities under Instructional Support for additional information.

Textbooks

Please see Textbooks under Instructional Support for additional information.

Time with Profs Program

Please see Time with Profs Program under Instructional Support for additional information.

TritonEd

Please see TritonEd under Instructional Support for additional information.


Wishing you a wonderful winter quarter!

WI19: End of the Quarter

New Resources Page for Instructors, TAs, and UGIAs

All information provided in this message and more is now located online on our FMPH Education Programs website under Resources.  Please contact Dina Rodgers (drodgers@ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the FMPH Education Programs website.

Winter Undergraduate and Graduate Course Instructors

Listed below includes important information about eGrades deadlines, course evaluation, and related issues.  On March 18th, please log into eGrades to verify that you have access.  If you encounter any access-related issues, please let one of the FMPH Education Student Affairs Team know as soon as possible so we can assist you with next steps to get access.

1:  Finals and eGrades

Final Exam days and times should be listed in the Schedule of Classes for any course scheduled through the Registrar’s Office (https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm).  Courses scheduled in the School of Medicine have been scheduled and should be in the same classroom as the regularly scheduled course unless you have been contacted of a room change.  Instructors MUST be present for the final exam.  Please contact our office if you have any questions regarding your Final Exam location.

The eGrades system (http://egrades.ucsd.edu/, log on with Single Sign-On) will be open for submission of winter grades from March 18th, 2019 at 8:00am until March 26th, 2019 at 11:59pm.  No grades can be submitted or changed on March 27th.  Once the March 27th deadline has passed, grades cannot be entered by an Authorized Grader (usually a TA and/or UGIA) nor can a spreadsheet be uploaded by use of the Import function.  Late submissions and changes can only be submitted starting March 28th by the instructor of record. 

As a reminder, eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades.  This helping role is called the Authorized Grader (AG) and is usually the course TA and/or UGIA (if you have one).  AGs must be assigned to individual course section numbers every quarter.  AGs are limited to entering grades during the initial submission period.  They may not enter grades past the deadline, nor are they ever allowed to file grade changes.  Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials, podcasts, and prior recorded training sessions: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

It is IMPORTANT to make note that once you are on the “Save and Review” Screen, you still need to continue to the next screen and select “Submit”.  The grades have not been submitted until this second step is completed.

2:  Course Grading

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade.  Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc).  The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option.  In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations).  This link outlines the grading system at UCSD: http://blink.ucsd.edu/instructors/academic-info/grades/system.html

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 4th week.  This is mostly important for those faculty who host outside students in their courses.  Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division.  Obviously, if there are extenuating circumstances, this petition process can be explored.

Undergraduate courses are evaluated by Course and Professor Evaluations (CAPE).  The CAPE evaluation period for winter begins on March 4th at 8am and will continue until March 18th at 8am.  You can view the participation of your class (updated live starting March 5th) here: http://cape.ucsd.edu/responses/current.aspx

Please note:  It is extremely important that TAs are also evaluated as it can affect a TA's eligibility for a future quarter.  Please make sure to encourage your students to fill out a CAPE for both the instructor and TA(s).  UGIAs are also able to be evaluated through CAPE.

This handy link provides tips to increase response rate:  http://cape.ucsd.edu/faculty/tips.html

Graduate courses are evaluated by Graduate Course Evaluations and runs through the Academic Affairs Evaluation system.  The Graduate Course Evaluations period for winter begins on March 4th at 8am and will continue until March 18th at 8am.  

You can log in here: https://academicaffairs.ucsd.edu/Modules/Evals/ to view your past CAPE and Graduate Course Evaluation results.  You can also see a scatterplot of how your CAPE performance compares to other professors’ in Public Health.  These measures will be available once the initial grading deadline has passed.

3:  Academic Integrity Issues or Requests to Complete Additional Work for a Higher Grade

Academic Senate Policy is that “No change of a final grade may be made on the basis of revision or augmentation of a student’s work in the course.  No term grade except Incomplete may be revised by further examination."

In some cases, where a student does not want the 'B' or 'C’ he or she has earned, requests are made to receive a failing ('D' or 'F') grade.  Official university policy is that requesting a grade different from what has been calculated, whether higher or lower, is a violation of academic integrity.

A pending charge of academic dishonesty must be marked by selecting 'X'.  This can be done while filling in the Instructor report that has been attached to this email.

For students requesting an incomplete:  A student MUST have produced work of passing quality and have good reason for not being able to complete the course in order to receive a grade of Incomplete.

  • For undergraduate courses a C- or above is considered of passing quality
  • For graduate courses a B- or above is considered of passing quality

You can decide by what date the student must complete the work, but this date can be no later than the last day of finals of the following quarter.  If you would like the help of the Student Affairs Office in administering exams for students to resolve their incompletes, we request the last day to complete work be the end of week 10 of the subsequent quarter.  It is very important to provide your contact information so students can schedule any exams or work to be completed.  There are no reminders of outstanding work to be completed sent to you or the student.  Once the work is completed you will submit the final grade through eGrades.

Time with TAs and Profs Program

Don't forget to take advantage of the Time with Profs Program!  The deadline to take part in this program is March 26th, 2019. 

Please see Time with Profs Program under Instructional Support for additional information.

 

Need eGrades Assistance?

Contact: eGrades@ucsd.edu or (858) 534-3144

 

Have Questions?

If you have any questions about the policies and procedures outlined above, or any further questions or concerns about wrapping up your class, please feel free to contact us and we are all happy to assist you!