Global Health Track Handbook

Table of Contents

Checklist of Key Milestones

Introduction and Program Faculty/Staff

Welcome to the Joint Doctoral Program (JDP) in Public Health (Global Health), a collaborative degree program between the San Diego State University’s (SDSU) School of Public Health and the University of California, San Diego’s (UCSD) School of Medicine. The program is jointly overseen by an overall JDP Steering Committee and a Global Health Steering Committee. It is supported by a larger Global Health Faculty Group of interdisciplinary professionals from both institutions. Students in this program will complete course work and conduct research at both universities over a period of about four years. Faculty from each campus will serve on advisory and dissertation committees, providing the student with extensive exposure to experts with varied interests and proficiencies.

Faculty and Staff SDSU UCSD
Co-Directors Elizabeth Reed, ScD, MPH
Associate Professor
ereed@sdsu.edu
School of Public Health (Hepner Hall 136B)
5500 Campanile Drive, MC 4162
San Diego, CA 92182-4162
Phone: 619-594-1517
Kimberly Brouwer, PhD
Professor, Epidemiology & Global Health
kbrouwer@ucsd.edu
Family Medicine & Public Health (MTF 166)
9500 Gilman Dr., MC 0725
La Jolla, CA 92093-0725
Phone: 858-822-6467
Fax: 858-534-4642
Coordinators Mony Chau, MPH
monyrchau@sdsu.edu
School of Public Health (Hardy Tower 119)
5500 Campanile Drive, MC 4162
San Diego, CA 92182-4162
Phone: 619-594-2834
Fax: 619-594-6112
Hollie Ward
hward@ucsd.edu
Depart of Family Medicine & Public Health Student Affairs Office
UCtr 202, Room 404
9500 Gilman Drive, MC 0631
La Jolla, CA 92093-0631
Phone: 858-534-0505
Admissions Brenda Fass-Homes
bholmes@sdsu.edu
School of Public Health (Hepner Hall 129)
5500 Campanile Drive
San Diego, CA 92182-4162
Phone: (619) 594-4492
Hollie Ward
hward@ucsd.edu
Depart of Family Medicine & Public Health Student Affairs Office
UCtr 202, Room 404
9500 Gilman Drive, MC 0631
La Jolla, CA 92093-0631
Phone: 858-534-0505
Student Representative(s)

Carlos Rivera-Saldana (second year student)

Haley Ciborowski (third year student)

While in this program you should document your affiliation on all professional listings and citations, including memberships, presentations, publications and other professional affiliations as follows:

San Diego State University/University of California, San Diego | Joint Doctoral Program in Public Health (Global Health).

The two co-directors are the Program Co-directors, to whom all students will report on an annual basis (Annual Progress Evaluation). The student will be contacted by the Coordinators to schedule the semi-annual reviews. Two weeks prior to these review sessions, students will be asked to complete and submit to the coordinators, a progress report (Form 6).

The Program Co-directors also consult with a Steering Committee that is charged by the Director of the SDSU SPH and the UCSD Dean of Medicine with guiding the development of the Global Health JDP program. The Global Health JDP is a dynamic and innovative full time research degree program that will benefit from student input. A second-year student will be included as a representative on the Steering Committee.

Members of the Steering Committee for 2017-2018 include the following individuals:

SDSU UCSD
Susan Kiene, PhD
Associate Professor
Global Health
skiene@sdsu.edu
Eileen Pitpitan, PhD
Assistant Professor
Global Public Health
epitpitan@ucsd.edu
Jenny Quintana, PhD
Professor
Environmental Sciences
jquintan@sdsu.edu
Holly Shakya, PhD
Assistant Professor
Global Public Health
hshakya@ucsd.edu
Student Representative(s)
Carlos Rivera-Saldana (second year student)
Haley Ciborowski (third year student)

Orientation

At SDSU, an orientation session will be held for first year students typically the week prior to the first week of classes (mid/late August). The date and times will be emailed to incoming students by the coordinator.  At UCSD, an orientation will be held at the beginning of the second year, during the first session of the Seminar on that campus. Global Health track materials from the orientation session will be retained on the Global Health Homeroom via Blackboard.

Helpful information on starting your studies at SDSU can also be found at the GRA website.  Although geared to master’s students, this site includes information about your Red ID, registration, fees, financial aid, and some fellowship opportunities at SDSU.  UCSD also holds a new grad student orientation each year which will be helpful to attend even while starting at SDSU.  Please see the UCSD New Student Orientation website to register.  In addition, please refer to UCSD GradLife website for more information about UCSD.

The purpose of this handbook is to guide students through their next few years and to supplement the information contained in the SDSU Graduate Bulletin under general Requirements for Doctoral Degrees and at UCSD (see Graduate Division website for details).

Learning Objectives

The goal of this program is to prepare graduates for careers in public health research, practice and teaching. Upon graduation, students with a Ph.D. in Public Health will be able to:

  • Describe the distribution and determinants of health and disease in populations, and the factors that influence these distributions.
  • Describe major national and international health concerns, their established risk factors and other contributing factors for these problems.
  • Identify the ethical issues involved with studies of human populations.
  • Develop a systematic approach for planning, collecting, processing and analysis of information and data in research and practice settings.
  • Identify and apply appropriate analytic and statistical methods to data generated from a wide variety of public health research.
  • Translate public health research findings into recommendations for specific interventions, health policies, or further investigative research.
  • Communicate scientific findings clearly and concisely to other health professionals, both orally and in writing, as well as to the media and broader community.
  • Develop and write fundable research proposals and critique those of other investigators.
  • Demonstrate the ability to plan and successfully complete independent research addressing a public health problem.

The Mission of the JDP in Public Health (Global Health) is to prepare leaders and researchers in academia and public health practice who:

  • work to solve health problems that transcend borders,
  • recognize the principles of social justice and health equity as a key basis for their work,
  • acknowledge the value of cross-cultural learning, and
  • practice health diplomacy in the pursuit of global peace and development.

At the completion of the program, graduates of the Global Health track should be able to:

  • Analyze contemporary global health issues using quantitative and qualitative analysis, behavioral science, Geographic Information Systems (GIS) tools, evaluation technology, and other public health skills in order to describe and address a variety of global health challenges.
  • Work within the political economy of existing global health programs and organizations, using a broad understanding of historical perspectives, cultural contexts, health systems, environmental concerns, and global health governance instruments.
  • Apply skills to identify, study, prevent, and respond to emerging, re-emerging, and persistent infectious disease threats of global importance.
  • Apply skills to identify, study, prevent, and respond to the growing epidemics of non-communicable diseases, including, among others, cardiovascular disease, cancers, injuries, and mental health problems.
  • Apply skills to identify, study, and respond to health services and health policy issues  (e.g., access to care, disparities, financing, health technologies, quality issues)  affecting global populations.
  • Recognize, understand, and explain unique US/Mexico regional, bi-national public health problems, and governance issues including the intersection of health and culture, which arise in regions with substantial population migration.
  • Write or contribute to the writing of research or program proposals, scientific reports, and evaluations, and be able to evaluate the writings of other health professionals.
  • Design, conduct, and evaluate global health and health services research projects that demonstrate cultural understanding, adherence to bioethical principals, and recognition of the global cooperation necessary for the success of such programs.
  • Assume leadership roles in global health research and practice using skills in human resource management, budgeting, report writing, and public speaking.

Registration Information

As a student in the Global Health Track of the JDP in Public Health, you are required to complete residency requirements at both institutions. These include a full year of coursework at each University (SDSU – 24 units & UCSD – 36 units) prior to advancement to candidacy and at least a full year of research at either University after advancement to candidacy.  To maintain access to student health services and options to purchase health insurance at SDSU, students must register at SDSU for at least six units every semester.  These units could be classes (usually only during the first year) or PH-897 (the ‘placeholder’ for research activities) in subsequent years.

Students fully supported with a UCSD administered fellowship or training (not research) grant will register at UCSD full time, and the grant will pay fees at UCSD or SDSU. Please check with Hollie Ward and your faculty mentor’s grant administrator about specific requirements, as this is a case-by-case issue.

Policy on Enrollment for Placeholder Units at UC San Diego

Only enroll into the placeholder units at UC San Diego if you meet one of the following criteria:

  • You are employed at UC San Diego (i.e., as GSR or Teaching Assistant)
  • You receive a stipend from UCSD (on a fellowship, T32, F31, etc.)
  • You have received any other monetary payment from UCSD (received an award, travel stipend, etc.)

If you have answered YES to any of the above, you will need to enroll into a one-unit placeholder course at UCSD, even during your first year. This will then allow funds to be released to you.  If you are not registered, it will hold up any payments from these UCSD sources.  The UCSD Graduate Coordinator, Hollie Ward, will provide you with the placeholder course to enroll into each quarter via email and notice on the website.

**Note:  UC San Diego Registration Deadline

**Note that this placeholder unit does not count toward your UCSD residency requirement.  Please contact Hollie Ward, UCSD Graduate Coordinator, if you have any questions about the above criteria and whether you need to register for the placeholder.

Keep in mind that UC San Diego is on the quarter system and SDSU is on the semester system, so the starting and ending dates of each quarter/semester are different. Check the academic calendars for each institution at:

SDSU Academic Calendar and UC San Diego Academic Calendar

Establishing Residency for Non-California Residents

SDSU

New incoming students that are non-California residents will most likely establish residency at SDSU. This is the case since the first year is completed at SDSU and the fees are paid on this campus. For details please go to the Office of Admissions website and please be sure to review the California Residency for Tuition Purposes. The residence determination dates are September 20 for Fall and January 25 for Spring.

UCSD

Students seeking classification as a resident for tuition purposes must have established residence in California for more than one year immediately preceding the residence determination date for the term during which s/he proposes to attend the University. The student must have relinquished any previous residence. The residency deputy is the only person authorized to advise on residency matters. Additional information is available. Inquiries should be directed to the Residence Deputy at the Office of the Registrar residencedeputy@ucsd.edu, (858) 534-4586. For additional information refer the Office ofGraduate Studies website regarding incoming graduate students.

Employment while Conducting Research

The doctoral candidate is a full time student prior to the successful defense of the student’s dissertation. However, employment up to 50% time is permitted for graduate students. It is expected that the remainder of their time is devoted to their studies or research. Therefore, the student should not secure full-time employment until the student’s dissertation is successfully defended. The doctoral candidate should consult his/her Dissertation Chair to determine the optimal time to start applying to jobs and postdoctoral opportunities.

ID Cards and Parking

ID Cards

SDSU

ID cards should not have an expiration date and should indicate doctoral student status. The cost for an ID card is $5.00 and must be paid during registration. For more information and to get an SDSU card click here.

UCSD

The Campus ID Card office is located in the new Student Services Center, 402 University Center (Building #931 on campus maps), east of the Administration Complex and southeast of the Price Center. Student Business Services, including the Bursar’s office occupy the third floor, south wing of the building. The initial ID card is free, but replacement cards cost $15. Students must present a picture ID to have the ID picture taken.

JDP students have privileges at all of the UCSD libraries on campus, using their ID. A list of current graduate students is provided to the library each academic year to enable library privileges.


Parking

SDSU

Doctoral students may purchase a student parking permit each semester, which can be used in all student lots (click here for current fees). Doctoral students who have a teaching assistant appointment at SDSU qualify to purchase a Faculty/Staff permit. If you’ve already purchased a student permit you can exchange it for a Faculty/Staff permit at the Public Safety Office (click here for location). However, the coordinator will also send a list of current doctoral students to the Public Safety Office every semester. If you’re a current student on that list, you too will be able to purchase (or trade your student parking permit for) a Faculty/Staff permit. Whether you purchase a Student or Faculty/Staff permit the fee is based on the semester rates. More parking and regulation information may be obtained from the SDSU parking website (click here).

UCSD

Parking permits for UCSD can be purchased at the UC San Diego Parking Office, located on Russell Lane, in the ground level, west side of the Gilman Parking structure. Graduate student permits are available on a quarterly basis with the option of paying monthly via the students account. Graduate students may purchase permits, which allow them to park in staff parking (B) for a higher rate, as well as student parking (S). Other options are to purchase an occasional use permit, which are good for the quarter, for 10 uses (student (S) spaces only). Another option is to purchase the T/H/F or M/W/F permit, which is good for the quarter (student spaces only). If you are not on the UCSD campus every day you can buy daily permits at the information booth, or use the pre-paid machine parking in the Gilman Parking Structure.


Reciprocal Parking Privilege

SDSU/UCSD

Doctoral students have reciprocal parking privileges. If you have business at both institutions and you purchase a parking permit at either institution you will receive a free parking pass at the other institution. An email will go out every semester. Please fill out the survey to request this privilege.

Student Lounge & Dining, Campus Maps & Shuttles, and Email Accounts

Student Lounge & Dining

SDSU

Lounge: All doctoral students are eligible for keys to the doctoral lounge in PSFA 185. There are two keys: one for the building and one for the room. The doctoral lounge has computers with Internet access and printers. To obtain keys please contact the SDSU coordinator or staff from the Graduate School of Public Health (GSPH) office with your key request(s). Once form is ready you’ll be notified. Please bring your SDSUcard (ID) to pick up the key request form from the GSPH office (HT-119). You will then take that form to the Public Safety Office to get your key.

Dining: The SDSU Faculty-Staff Club (FSC) offers a comfortable environment to enjoy a leisurely lunch, to grab a continental breakfast snack or just to meet a colleague or friend. The Club is governed by a board of students who are committed to providing an inviting place for the campus community. The Club is perhaps best known as a place to have lunch. All campus faculty and staff are invited to eat at the facility. However members receive a discount on their meals.

SDSU graduate doctoral students get a very good break on this so stop by and check it out (club facts including cost). The Club is located in the heart of the campus across from the library. Click here for other SDSU dining options.

UCSD

Lounge: The Biomedical Library Graduate Student Lounge provides a location for current UCSD graduate and professional students to study undisturbed 24 hours a day, 7 days per week, excluding campus closures. Please follow the link above for detail and information on using the study room.

Dining: The UCSD Faculty Club is available to graduate students. There is an initiation fee plus monthly dues. All-you-can eat lunches are approximately $7.50. The Club is located west of Geisel Library and provides a nice indoor-outdoor dining experience. For more information online: http://facultyclub.ucsd.edu


Campus Maps & Shuttles

Maps are available at the information booths, or online at the address below.

SDSU

SDSU Campus Map Directory
SDSU Red & Black Shuttle

UCSD

UCSD Campus Map Directory
UCSD Shuttle Map


Email Accounts

SDSU

A student can create an email account via the student’s WebPortal and instructions are on the following link: ROHAN Email Accounts for Students.

UCSD

Email accounts can be set up through the Academic Computing Services at http://acs.ucsd.edu/student/accounts.php.  Students may also set up their own webpage at http://acms.ucsd.edu/students/website-and-file-sharing/webpage.html.

Graduation Requirements

To graduate from this program, the student must meet the requirements of each University, and it is the student’s responsibility to meet these requirements. Both Universities have offices of graduate studies which administer overall requirements, and you are strongly advised to independently check all the graduation rules for both institutions. See the following websites:

Proposed Course of Study

The course of study should take into consideration: (1) required courses; (2) required teaching experience; (3) courses that would assist in passing the oral and written qualifying examinations and formal defense of a dissertation, (4) courses that provide expertise in public health research and practice, and (5) required field practicums.

It is expected that all students will have at least a Master’s degree in a relevant field (which could include an MPH or MS in health, nursing, and sociology, as well as Masters Degrees in fields such as international relations, economics, and health administration; medical and other doctoral level health degrees are qualified preparatory degrees), but some students may have to take additional coursework or obtain pre-requisite competencies in public health fields such as epidemiology and biostatistics.

Candidates should have completed the equivalent of one year of epidemiology course work as well as at least one semester of biostatistics and one each semester of data analysis and study design. Appropriate courses are available at SDSU for completion through Extended Studies or during summer terms (if available). The JDP does not pay for summer fees or tuition, however.

Although students may be taking courses on only one campus in a particular semester/quarter, they must be enroll at SDSU every semester (UCSD enrollment is only required under special circumstances). See Registration Information drawer.

Year One

Primary Mentor

During the first year (if not already established during the admissions process), students should decide on a primary mentor who will advise them about course requirements, options, and possible dissertation ideas. This mentor may or may not be the eventual chair of the student’s Dissertation Committee, but nonetheless will be valuable in supporting the student’s learning agenda. The mentor may be chosen from either SDSU or UCSD faculty, but should be a member of the Global Health Faculty Group (see Faculty Page). The student’s advisory committee or the co-directors should be consulted early in the first semester to help identify the right mentor match for students. Generally speaking, the student should meet with his/her mentor at least monthly during the first two years of the program; a mentor agreement (Sample Mentor Agreement) should be signed by the student, mentor, and Program Co-directors and filed with the SDSU Coordinator. Mentors may be changed with written consent of the mentor(s), student, and Program Co-directors.

Students and mentors will have access to a Global Health Blackboard Homeroom at SDSU (https://blackboard.sdsu.edu) in which communications, announcements, notable journal articles, and field experiences may be shared. We will review the Homeroom during the Doctoral Seminar in Year One.

Advisory Committee

The faculty mentor will assist the student in organizing an Advisory Committee during the first year of study. The committee will be comprised of three members: the student’s primary faculty mentor (committee chair) and two other faculty members approved by the advisor. At least one member of the committee must be from SDSU and one from UCSD. The Advisory Committee works with the student to shape the educational experience (including choice of electives) and also regularly monitors program progress to ensure that advancement to candidacy proceeds in a timely manner. The chair is also available to assist the student with problems affecting relationships with faculty, colleagues, or the department as a whole. The student is responsible for seeking meetings, as needed, with his/her advisory chair and committee members. Once the student has advanced to candidacy, the Dissertation Committee assumes the above roles. Please note that a JDP form is not needed to organize your Advisory Committee. Do, however, contact both SDSU and UCSD coordinators with the names of your committee members. The Advisory Committee typically (but not always) will form the basis of the larger Dissertation Committee.

With a Master’s degree in public health or equivalent pre-requisites, the first year in the JDP will be at SDSU with completion of 24 units, including core coursework and the doctoral seminar; this will fulfill the SDSU residency requirement.

Depending on the background and experience of the student, and with the approval of the Program Co-directors, students may also fulfill the teaching requirements during this first year. For example, teaching assistantships with responsibility for curriculum development, lecturing, and student evaluation for undergraduate or graduate courses may be available.

The summer between first and second year may be an optimal time to complete a required international field practicum (see the Global Health Field Practicum drawer for details) or to assist in teaching summer session courses such as PH 101 at SDSU. These practicums may also be done during the summer between the second and third years or during the third and fourth academic years. The JDP does not cover registration/tuition fees for any summer courses, however, and so credit for summer field experiences is assigned in the following Fall semester or quarter as Independent Study.

Year Two

The second year is typically spent at UCSD, completing core classes, electives, and the UCSD residency requirement (based on 36 quarter unit requirements for full time enrollment). During this year, students should start to formulate a plan for dissertation research, select a chair and proposed dissertation committee with guidance from their Mentor and Advisory Committee, and complete the field practicum requirement. Students may advance to candidacy at the end of the second PhD year only if requirements for advancement have been met (including completion of course work). The summer between the 2ndand 3rd year is another opportunity to complete the field practicum, and might be an opportunity to set up potential research activities abroad that will be used in the dissertation project. See the Advancement to Candidacy ;drawer for further information.

Year Three and Beyond

Beginning in the third year, students continue with electives on either campus and begin or continue to fulfill teaching requirements. In general, students will be in residence during the third and following years at the campus that provides the faculty expertise and optimum environment for completing the dissertation. The program expects students to complete dissertation research in 2-3 years after advancing to candidacy; the maximum time allowed for completion of the degree is four years after advancing to candidacy. However, tuition waivers currently expire after a total of six years overall in the program.

Curriculum

All students in the Global Health concentration must complete a minimum of 60 units as the residency requirements on both campuses: 24 semester units at SDSU and 36 quarter units at UCSD; this is a minimum of one year residence on each campus. Each student’s program will be guided by their Mentor, with advice from their advisory committee (in the first two years) and their Dissertation Committee after advancing to candidacy.

Refresher or other remedial courses may be required among the electives to ensure a strong foundation in research theory and methods and to sustain a minimum 3.0 GPA. Students are actively encouraged to enroll in courses in anthropology, psychology, sociology and international relations and economics (or other fields) in order to achieve a stronger theoretical foundation and to supplement methods courses taken in public health courses. Other courses could include additional statistical, epidemiological, behavioral, or other methods courses and/or proposal and scientific writing courses. The required course and recommended electives lists are shown below:

Required Courses

SDSU, Year One
Course Units Title
PH 780 3 Global Health I (Fall)
PH 800 3 Sem: Professional Seminar in Public Health (Fall)
PH 850 3 Global Health Practicum (Fall or Spring)
PH 880* 3 Program Planning and Evaluation (Spring)
*Not currently offered, choose an Advanced Epi course, as appropriate.
UCSD, Year Two
Course Units Title Instructor
FPM 258A 2 Public Health Doctoral Lecture Series I (Fall) Montross
FPM 258B 2 Public Health Doctoral Lecture Series II (Winter) Urada
FPM 258C 2 Public Health Doctoral Lecture Series III (Spring) Nebeker
FPM 270 4 Cultural Perceptions about Health and Disease (Fall) Stockman
FPM 280B 4 Practicum in Health Behavior II – Analytic (Winter) Norman/Pitpitan
FPM 280C 4 Practicum in Health Behavior III – Writing (Spring) Patterson/Reed

 

SDSU Prerequisites

Year One
Course Units Title
PH 601 3 Epidemiology (Fall)
PH 601 3 Epidemiology (Spring)
PH 602 3 Biostatistics (Fall)
PH 602 3 Biostatistics (Spring)
PH 603 3 Behavioral and Social Science in Public Health (Spring)
PH 627 3 Advanced Statistical Methods in Public Health (Fall)
PH 627 3 Advanced Statistical Methods in Public Health (Spring)

SDSU Strongly Recommended Courses

Year One
Course Units Title
PH 628 3 Multivariate Statistics (Fall)
PH 649 3 Border and Global Health Surveillance (Spring)
PH 682 3 GIS/Public Health Spatial Analysis (Fall)
PH 700A 3 Sem: Migration and Global Health (Fall)
PH 800 1 Sem: Research (Fall)
PH 861 3 Behavioral Measurement (Spring)
PH 867 3 Sem: Grant Writing Health Behavior (Spring)

UCSD Suggested Elective Courses

Year Two
Course Units Title Instructor
MED 231 4 Mixed Methods Research (Spring) Hurst
MED 239 2 Health Frontiers/Tijuana Elective Please contact instructor before enrolling
FPM 244 2 San Quentin Field Course (Fall and Spring) Garfein
FPM 278 4 Scale Development (Fall) Strong
FPM 287 4 Emerging/Re-Emerging Global Infectious Diseases (Fall) Not offered this year
FPM 288 Introduction to Qualitative Methods Hurst
FPM 289 (ABD) 2 Mexico Migration Field Training Program Please contact instructor before enrolling
FPM 290 4 Health Policy (Winter) Bloss
FPM 291 4 Implementation and Dissemination of Public Health Research (Spring) Binkin/Aarons
FPM 292 4 Women’s Health (Spring) LaCroix
FPM 2XX 4 Gender Inequity and Global Health (Spring) Silverman
FPM 2XX 2 GIS Workshop (Spring) Jankowska
FPM 297 2-6 Practicum/Independent Study (Fall, Winter, Spring) Approval required from Track Directors
Language courses as appropriate to your research area

* PH 700F at SDSU, or FPM 288 at UCSD or other qualitative methods training is highly encouraged, as a pre-requisite for MED 231 (Mixed Methods Research)

Electives

Electives not listed as suggested options should be approved by one or both co-directors prior to enrollment. For example, the program might not approve an elective on surfing science! Electives should serve to enhance your professional education in global health.

Other Requirements

In addition to the core course and practicum requirements listed above, the following are also required for this completion of the JDP in Public Health (Global Health):

  • Proficiency in a statistical software program (SAS, SPSS, STATA or other approved program). Evidence of use of this software for data analysis, completion of a standard course, or plans for taking such a course should be provided to the Dissertation Committee.
  • Proficiency in language/culture appropriate to the dissertation topic (level of proficiency decided in consultation with dissertation committee)
  • Completion of IRB ethics tutorials from UCSD or SDSU (http://irb.ucsd.edu/training.shtml) and SDSU (http://gra.sdsu.edu/irb/tutorial/); submit confirmation emails to rlopez@mail.sdsu.edu). These tutorials should be completed prior to participating in any organized research activities, preferably prior to the first year summer session and should be re-done every two years.

Typical Course Load

The suggested course load for year 1 is below:

SDSU – UCSD Joint Doctoral Program in Public Health – Global Health Track

Example Course of Study – Year 1 (SDSU)

Fall
Course Units Title
PH 623 3 Epidemiological Methods (or another appropriate Epi methods course based on skill level)
PH 627 3 Advanced Statistical Methods in Public Health (or another appropriate Biostat course based on skill level)
PH 780 3 Global Health I
PH 800 3 Sem: Professional Seminar in Public Health
PH 800 1 Sem: Research
Spring
Course Units Title
PH 628 3 Multivariate Statistics (or another appropriate Biostat course based on skill level)
PH 861 3 Behavioral Measurement
PH 867 3 Sem: Grant Writing Health Behavior
3 Advanced Epi Course, as appropriate

**PH 850 Global Health Practicum (Fall or Spring)

The suggested course load for year 2 is below:

Example Course of Study – Year 2 (UCSD)

Fall
Course Units Title Instructor
FPM 258A 2 Public Health Doctoral Lecture Series I Montross
FPM 270 4 Cultural Perceptions about Health and Disease Stockman
FPM 296 or TBD 6 Electives or Independent Study
Winter
Course Units Title Instructor
FPM 258B 2 Public Health Doctoral Lecture Series II Urada
FPM 280B 4 Practicum in Health Behavior II – Analytic Norman/Pitpitan
FPM 296 or TBD 6 Electives or Independent Study
Spring
Course Units Title Instructor
FPM 258C 2 Public Health Doctoral Lecture Series III (Spring) Nebeker
FPM 280C 4 Practicum in Health Behavior III – Writing (Spring) Patterson/Reed
FPM 296 or TBD 6 Electives or Independent Study

Note: Units are presented as semester units for SDSU and quarter units for UCSD.
UCSD quarter units x 2/3 = SDSU semester units.

Global Health Field Practicum

The goals of the required field practicum are to:

  • Develop leadership skills in global health research and/or practice settings. This may take result from planning and evaluating a global health project in the field site. The student should have a substantial role in this and be able to reflect on the skills needed for such activities.
  • Develop effective oral and written communication skills. The student should present a report of findings from the field experience at a national, state, regional, or local conference. In addition, a written report (using the field report format or journal article submission) is required.
  • Learn cultural competencies. The field report should reflect on cultural challenges, resolutions, learning needs, and lessons learned during the field experience.
  • Gain expertise in analysis of global health issues. The student should provide an analysis of the work conducted by the host agency or researcher in the field site; this analysis should reflect on how the project was planned, evaluated, and financed; unmet needs, future directions, and alternative approaches should be discussed.

Although the setting for the required practicum should be in another country, some US-based experiences could also apply (such as Washington, DC, assignments to the Pan American Health Organization, the World Bank, etc.), but students must consult with Program Co-directors on these exceptions. Conducting field research under the guidance of the student’s mentor may also meet the Field Practicum requirement. This practicum consists of a minimum of three and a maximum of 12 units, decided upon in consultation with the Program Co-directors. Each three units is equivalent to 180 hours of activity. These units would be awarded as credit during the academic year following summer practicum experiences, or if conducted in Year 3 or 4, during that academic year. In rare instances, students who already have substantial experience in cross-cultural, global health settings may be allowed to opt out of this requirement. Students who qualify should speak with the Global Health co-directors regarding this option.

Students are eligible to receive international travel grants from the SDSU Office of International Programs (http://oip.sdsu.edu/availableprograms.htm) and may receive support from research mentors if working on funded international research. In addition, the JDP is seeking outside funding and collecting information on possible fellowships (such as with the Centers for Disease Control and Prevention) to support such experiences; these will be found on the Blackboard Global Health Homeroom. The Program Co-directors and members of the Global Health Faculty Group will assist students in finding appropriate field practicum sites. Some options for field practicums are described below. Students are encouraged to consult with the Program Co-directors and Global Health Faculty group members early in their first year to develop possible field practicum sites.

Prior to initiation of these field experiences, the student must develop a plan in conjunction with the practicum field supervisor and his/her mentor (currently, we expect the student and field mentor to develop a mentorship agreement similar to the example in the Appendix).

The student will visit a travel clinic to obtain recommended vaccines, malarial prophylaxis, and advice on specific medical issues (such as post-exposure prophylaxis for various infectious diseases) depending on the location of their field placement. All students will have recommended and required vaccinations, including Hepatitis A and B vaccines (see http://wwwn.cdc.gov/travel/default.aspx for current international travel advice). Students must also have current health, evacuation, and repatriation insurance that is valid in the field placement site prior to initiating the practicum. Foreign and domestic travel insurance is available for free for those traveling on UCSD-related business (http://www.ucop.edu/riskmgt/uctrips/). Please consult the health and safety section of the SDSU Study Abroad program at http://www.isc.sdsu.edu/educationabroad/ and fill out required forms for SDSU. Students must also register with the US Consulate in the field practicum country prior to departure at www.state.gov/travel.

Field Practicum Check List

  • Develop Practicum learning plan (mentor agreement) with mentor and field supervisor
  • Obtain funding from SDSU OIP or other resources
  • Review health requirements on CDC.gov and OIP websites; complete required forms
  • Obtain recommended and required vaccines and prophylactic medications
  • Review cultural, safety, and other travel-related information on state.gov website
  • Register with US consulate in field site country prior to departure
  • Assure medical, evacuation, and repatriation insurance
  • Assure access to funds and banking services
  • Establish communication system with mentor, family, and on-site supervisors
  • Review required field practicum report format with mentor and supervisor
  • Obtain guide books, background material, language aids, and other materials that will optimize cultural learning experience abroad.
  • Prepare pictures of family, home, etc. to share with hosts; purchase small gifts to provide to colleagues, family stays, and others (San Diego memorabilia is always good!)

Upon Arrival

  • Notify the mentor, family, and Office of International Programs of arrival, contact information, emergency contacts, and addresses.
  • Develop a contact list of individuals and agencies with which the student will work, learn from, and network. Keep this in both electronic and written format (a research journal or e learning tool could be helpful). Thank you letters may be sent to these persons after return.
  • Identify banks or other financial resources through which funds may be transferred if needed.
  • Identify health facilities in case of future need.
  • Have some fun…see the country…try the food…make some friends!

SDSU

Current recurring options for Field Practica at SDSU include VIIDAI (PH 626, International Health Epidemiology Practicum, Fall/Brodine or PH 664, Health, Society and Human Behavior, Spring/Elder) . Faculty will offer other experiences to be identified and arranged specifically within their research programs, with multinational organizations such as the WHO, and with non-governmental organizations working abroad.

UCSD

Practicum opportunities are arranged by UCSD faculty members with various NGOs, agencies (e.g., Project Concern, International Relief Teams, COMUSIDA), and faculty research mentors.

In order to meet the international field practicum requirement for the PhD degree, the student must complete a field report in the form of an APHA Field Action Report (http://www.ajph.org/misc/far.shtmlwithin 30 days of return from the field. Students are encouraged to consider submitting their report to AJPH or other journals. Briefly, the format is as follows:

Format of the Field Practice Report

  • Length: 3000 words plus references, tables, graphs
  • Font: Arial 11, 1.5 line spacing
  • Margins: 1 inch

Title

Write short, catchy titles that capture the reader’s attention and highlight the uniqueness of the program.

Abstract (250 words)

(Structured): This should summarize the paper. Give a brief overview of 1) the problem addressed by the program; 2) the policy issues involved; 3) the geographic location of the program and the population it attempts to reach; 4) the approach used to resolve the problem; 5) the results obtained; and any recommendations for further research or program development.

Program Description (1000 words)

Provide enough detailed information about the program to enable the reader to decide whether this effort could be replicated and what resources it would take to do so. Mention the history of the program and, if relevant, describe the key stages in program development, from acquisition of resources to current operational status. Interesting or unusual aspects of the program that merit a more detailed description, such as participant perspectives, staffing needs, volunteer training, special problems and solutions, or compelling situations may merit a more detailed description under a separate heading or as a sidebar box to the article.

Discussion and Evaluation

Summarize the evidence for the program’s effectiveness. What has been most successful and most disappointing in the student’s appraisal? What could have been done differently? What additional resources would have helped? Be explicit about funding sources and program costs.

Next Steps

Assess the viability/sustainability of the program and future challenges and opportunities. Comment on practical experiences and implications for other programs. What further research is needed for this program to be more successful or provide new knowledge?

Key Findings

Use 3 or 4 bullets to highlight key outcomes and public health implications of the program. Write in lay terms easily understood by policymakers, the media, and readers outside of the field of public health.

Global Health: Qualifying Examinations

The qualifying (qual) exam has two components: one is the written examination at the end of coursework, and the second is the advancement to candidacy oral exam (defense of dissertation proposal). Both can be taken by the student at any time after completion of the required coursework at both campuses. It is expected that this should be at the end of the second year of study.

Global Health: Part I: Written Examination

Writing is perhaps the most important skill necessary for the production of new knowledge and its application in practice by public health researchers and practitioners. Hence, the Qualifying Examination relies heavily on a written product. The student should schedule the Written Qualifying Examination with the student’s 3-member Advisory Committee after completing all required coursework (24 semester units at SDSU and 36 quarter units at UCSD). First, the student and the Chair of the committee should jointly decide on the format of the Written Qualifying Examination (see below). The Advisory Committee will develop the specific assignment based on the student’s dissertation interests, and assign the examination via email on the predetermined day. After the examination is assigned, the Student will have two weeks to complete the written assignment. The student should submit the examination to the Chair who will distribute it to the Committee. Written comments will be provided to the student within two weeks. The student will then have two weeks to provide written responses and a revised draft to the committee. The student may discuss individual comments with each of the committee members. Once the committee approves the written exam, the student may proceed with Advancement to Candidacy (see below).

Guidelines for Qualifying Exam PDF

Core Competencies for the Written Qualifying Examination Candidacy

The core competencies that will be assessed on the written qualifying examination are as follows:

  • Ability to critically review research in an area
  • Skill/knowledge of research design
  • Knowledge of appropriate measurement techniques, including quantitative and qualitative
  • Knowledge of appropriate statistical analysis techniques
  • Ability to ground the proposal or paper in an appropriate theory
  • Ability to design an appropriate intervention or set of recommendations
  • Knowledge of appropriate research ethics if developing a research proposal
  • Knowledge of political economy, cultural issues, and governance challenges if developing a white paper

Part II: Advancement to Candidacy

Upon successfully completing the written qualifying examination, the student will begin the process of Advancement of Candidacy. This will involve the following steps:

  1. Identifying a dissertation topic area.
  2. Meeting with the Advisory Committee to determine the additional members of the Dissertation Committee; it is expected that the chair of the Advisory Committee will be either the chair or a member of the Dissertation Committee.
  3. Writing the dissertation proposal with guidance and oversight from the chair of the committee.
  4. Orally defending the dissertation proposal in front of the Dissertation Committee (i.e., the oral qualifying exam).

Step 1: Identifying a Dissertation Topic Area

The first step is to identify a dissertation topic. The usual process is to prepare a brief (one page) description of the proposed dissertation project and consult with JDP faculty to refine ideas.

Step 2: Identifying a Dissertation Committee (complete JDP Form – 2)

The Dissertation Committee will consist of a minimum of five members, including the Chair. Four members (including the Chair) will be internal members, and one will be an external (outside) member. Internal members will have their primary affiliation with SDSU or UCSD; there must be one external member from either campus.These affiliations may be, but do not need to be, with the Graduate School of Public Health (GSPH)—SDSU or the Department of Family and Preventive Medicine (FPM)—UCSD. The external member may not have their primary affiliation with GSPH or FPM, but must be tenured at either SDSU or UCSD.

Doctoral Committee Membership Rules PDF

At SDSU, in general, any tenured/tenure track faculty could be eligible to serve on a JDP-Global Health Dissertation Committee if this is approved by SDSU’s Graduate Division. Adjunct faculty with academic files that are reviewed by the campus committee on academic promotions are eligible to be one of the key five member committee, others can be a sixth, non-voting committee member. If a particular faculty person at SDSU is not currently on the approved to serve list, a student (and their Advisor), along with the SDSU coordinator, should work with the Graduate Division to seek the formal approval. The appendix lists faculty members from UCSD and SDSU who are currently eligible to serve on JDP dissertations as internal members. The student should begin selecting the committee as soon as appropriate and check with the Co-Directors of the Global Health concentration to ensure that the committee composition complies with all rules.

After identifying the possible committee, the student must complete JDP Form 2 to formalize the nomination of the Dissertation Committee. After the Dissertation Committee has been nominated and approved by the graduate deans of both universities, the student will meet with all committee members to discuss a dissertation topic.

Step 3: Write the Dissertation Proposal

The PhD dissertation should consist of original global health research that adds significantly to the existing state of knowledge. The project should include original data collection, although the Dissertation Committee may waive this requirement provided that the student has had significant experience with original data collection through other projects.

At the discretion of the Dissertation Committee, each student has the option of submitting a traditional dissertation or a dissertation consisting of three peer-reviewed manuscripts. Students should present their choice of method as part of the presentation of the dissertation proposal. If the committee agrees to this peer-reviewed manuscript option, students must also present a discussion of each of the proposed manuscripts as part of the oral exam. Any changes in papers that have been successfully defended (even those requested by peer-reviewers) must be approved by the chair of the committee. If it is a major change, including a change in paper topic, the full committee needs to approve it. For both options, all students must conduct a formal defense of the completed dissertation.

  • Option 1: The traditional dissertation typically includes the following sections or chapters: introduction, literature review, methods, results, and discussion. Appropriate appendices, i.e. data collection instruments and informed consent forms, should be included.
  • Option 2: The alternative dissertation includes: 3 or more published or submitted empirical manuscripts accompanied by a short introduction and discussion as well as a comprehensive set of appendices. All manuscripts should relate to the central theme of the dissertation. The role of the Dissertation Committee is to review these manuscripts for evidence that the research in the dissertation proposal had been satisfactorily completed. The student must be first author on these manuscripts and co-authorship will be subject to the rules now standard in the field. It could be expected that Dissertation Committee members may provide reviewer comments to the manuscript if they are concerned that the manuscript is not of publishable quality. In such cases, the student, the committee chair, and the concerned committee member will meet to discuss changes that need to be made to the manuscript to improve its chances of publication. This will not occur if the manuscript has been accepted for publication in a reputable journal. Appropriate appendices are data collection instruments, informed consent forms, etc. If choosing Option 2, prior to scheduling the defense, students need to send a letter to the Dean of Graduate Studies at UCSD which outlines the proposed papers and provides evidence of co-authors permission to submit the manuscript/paper as evidence of independent work for the purposes of a dissertation.

Step 4: Orally Defend the Dissertation Proposal (Successful defense leads to advancement to candidacy) (complete JDP Form 3)

Please Note: Students must fill out the JDP Form 2 to nominate their committee and have it approved by all parties—JDP Co-Directors and both graduate deans—before proceeding with their dissertation. Allow 4 – 6 weeks for the approval process.

Once the dissertation proposal is completed, the student can schedule an oral defense of the proposed research. After selecting a date when all of committee members can be present, students must circulate the proposal at least 10 days prior to the defense date. At the oral defense, the student will present the dissertation proposal and answer questions from committee members. Typically, a PowerPoint presentation is prepared to highlight key elements of the proposed research. The presentation should not last longer than 30-45 minutes to allow sufficient time for questions. Successful completion of the proposal defense will allow advancement to candidacy. If the committee feels that the student is not adequately prepared to conduct the proposed project, he/she will be advised of committee concerns and may be asked to re-defend the proposal at a later time. Unanimous agreement among Dissertation Committee members is required for passing. Students should take the JDP Form 3 “Report of the Qualifying Exam and Advancement to Candidacy” to the proposal defense. All committee members will sign this form indicating that the student has passed this milestone. When this form has been completed and processed, the doctoral student is considered a doctoral candidate.

Teaching Experience

A teaching requirement is part of the Global Health PhD, thus assuring students the option of future academic work. Students should contact the two program coordinators for possible Teaching Assistant positions in the Graduate School of Public Health or at UCSD’s school of medicine. Generally, students will assist one of the core faculty members with existing courses, either in the graduate school or in the undergraduate public health programs at UCSD and SDSU. In addition, undergraduate courses (PH101, HHS 350) are opportunities for PhD students to have substantial, paid roles in teaching during third and fourth years.

Annual Progress Report

Pre-Candidacy

Each year you will participate in a comprehensive progress review. The pre-candidacy students will be contacted by the Coordinators to schedule the in-person reviews with their Mentors and the Co-directors and to complete their online evaluation. The evaluation is used to track the student’s progress through the program. Please use the following link to the online Annual Spring Evaluation Tool to complete the in-person evaluation.

If the student has completed residency requirements, established their dissertation committee, but has not yet advanced to the In-Candidacy status, the student’s committee chair will be responsible for the generation of the evaluation with the program Co-Directors.

If students advance to candidacy in winter or spring quarters, they do still need to participate in the in-person evaluation with the co-directors that year. However you will not need to complete and online evaluation tool. You just need to complete the Annual Doctoral Student Progress Review Form Word doc

In-Candidacy

Each student in PhD candidacy is to receive an annual substantive progress review. At least three members of the student’s doctoral dissertation committee are to participate in the review. The review should cover the student’s progress to date, recommended modifications to the dissertation’s scope or methodology, and timetable for completion. The doctoral committee chair shall write up the results of the review and discuss them with the student. All members of the doctoral committee participating in the review (at least 3 including the Chair), the student, the UCSD and SDSU directors and the Program Chair at UCSD are to complete the online progress report. Please use the following link to the online Annual Spring Evaluation Tool to complete the in-person evaluation.

You will be contacted by the UCSD Graduate Coordinator, to verify who is participating in your Annual Evaluation, as access to the Evaluation Tool needs to be established each year.

The Spring Evaluation is due to the UCSD Graduate Coordinator by June 1.

Please note: failure to complete the spring evaluation will create a hold on your account, which will prevent you from registering the following fall quarter. The only exemptions for submitting Spring Evaluation are for students who will advance to candidacy or graduate in spring quarter when the evaluation is due. Students need to notify both Co-directors, via email, in either of these cases. Also, those students who are on an active Leave of Absence (LOA) are not required to submit a Spring Evaluation.

Policy on PhD Time Limits

The goal of this policy is to encourage students to complete their Ph.D. in a timely manner. The following time limits have been set for this program:

  1. Pre-candidacy limit. Maximum registered time in which a student must advance to Ph.D. candidacy:  four years.
  2. Support limit. Maximum registered time during which a doctoral student is eligible for support (tuition waivers):  six years.
  3. Total time limit. Maximum registered time in which a student must complete all Ph.D. requirements: seven years.

In addition, each program has a “normative time”, the period within which students, under normal circumstances, are expected to complete requirements for the Ph.D. The normative time for students entering the program with a Master’s degree is four years.

Policy on Leave of Absence (LOA) and Withdrawal

Up to two semesters (SDSU) and three quarters (UCSD) of time spent on leave from the program will not count towards the normative time limits. Additionally, any unexpired time limits will get move forward equivalent to the number of semester(s)/quarters(s) taken off. Time spent on an approved leave of absence in excess of two semesters (SDSU) and three quarters (UCSD) will count toward the normative and support time limits.

SDSU

Students must request a leave of absence for each semester they wish to be absent. First, an informal meeting of the Chair of the Advisory/Dissertation Committee should take place to discuss options available. To request a Leave of Absence, please get written approval from both JDP track directors (E-mail is preferred) and copy the SDSU coordinator. Once approved, the coordinator will forward this request to the appropriate personnel in the Graduate office. A leave of absence cannot be granted if the student has a registration hold or are still enrolled in classes. If the student is requesting a LOA in the middle of the semester, the student will need to withdraw from the classes prior to going on a LOA.

UCSD

To request a leave of absence from UCSD, please contact the UCSD Graduate Coordinator, who will provide and process the form. At the time of the request, you will need to indicate if you are registered or not registered for classes. When the form is processed and approved by the Office of Graduate Studies and the Registrars Office, they will remove you from classes if needed. Do not remove yourself from classes. This process is different from what is required by SDSU, please make sure to read the above instructions carefully.

Form must be filed no later than the end of the second week of instruction of the quarter in which the leave is to begin.

Students are not permitted to continue in doctoral status if they have not advanced to candidacy before the expiration of the pre-candidacy time limit (four years), or if they have not completed the program before the expiration of the total time limit (seven years). Students will not be permitted to receive SDSU- or UCSD-administered financial support after the expiration of the support limits (6 years).

If a student withdraws and subsequently returns with a completed dissertation, the student may petition the department for readmission. To be eligible for readmission, the student must have been in good academic standing at the time he/she left the program and must satisfy departmental requirements for readmission. Upon leaving the program, the department may provide a letter specifying the conditions under which the student can be readmitted.

Ph.D. candidacy lapses when a student withdraws from the Ph.D. program. If a previously-advanced student withdraws and is later readmitted, the doctoral committee members are asked if they will continue serving on the doctoral committee; if they will not, the doctoral committee must be reconstituted. Students will be re-advanced to candidacy upon the recommendation of the doctoral committee (who may require the student to retake the oral qualifying examination) and upon payment of the candidacy fee, after which the student can defend his/her dissertation.

Further Details from UCSD Graduate Division Policy on Leave of Absence and Withdrawals

Procedures: Extension of a Leave

To extend an approved leave of absence, a student must notify the major department or group graduate coordinator at least two weeks prior to the end of the quarter in which the leave terminates. An extension requires approval of the department. The International Center must approve a Leave of Absence for all international students.

Procedures: Returning from a Leave

When planning on returning from a Leave of Absence, a student must notify the graduate coordinator of the quarter in which s/he intends to register. The coordinator notifies OGS who then reinstates the student. The student cannot register until this is done. Notification of return from a leave can only be given to OGS by the department.


Employment While Conducting Research

The doctoral candidate is a full time student prior to the successful defense of the student’s dissertation. Normally, employment up to 50% time is permitted for graduate students. It is expected that the remainder of their time is devoted to their studies or research. Therefore, the student should not secure full-time employment until the student’s dissertation is successfully defended. The doctoral candidate should consult his/her Dissertation Chair to determine the optimal time to start applying to jobs and postdoctoral opportunities.

Dissertation Reserach

After advancing to candidacy, students will register at SDSU for 6 units of Research (PH-897) each semester they are working on their dissertation. When the student plans to defend his/her dissertation, they will then register for 6 units of Dissertation (PH-899) for that semester only.

The Ph.D. dissertation should consist of original research that adds significantly to the existing state of knowledge in global health. The student is ultimately responsible for the conduct of his/her research project and should consult with committee members as needed. If the project deviates from the written proposal, it is his/her responsibility to get approval from committee members; substantive changes from the research proposal require committee discussion and approval prior to undertaking the work. Details of all substantive changes, the rationale for each, and a clear description of how these changes sustain the methodological rigor of the study must be provided to the Dissertation Committee. The committee may require an oral defense of these changes and/or additional modifications in procedures.

During the time that the student is conducting research, he/she must update the entire committee on dissertation progress at a minimum of every three months until the dissertation defense. This update may be as short as one paragraph and may be general in nature. In addition, the student will meet at least annually with the Chair and a two other committee members member to review progress to date and plans for the upcoming period. The committee will also sign the formal online progress review form.

The student is responsible for circulating dissertation drafts to committee members. How drafts are circulated will often vary by committee but the committee should agree on this process before writing begins. (Students may choose to work closely with one or two committee members and then circulate later drafts to the entire committee, or circulate all drafts to each committee member.) Students should recognize that the writing process takes time and should expect that numerous drafts will be circulated prior to defense. When the Chair of the Dissertation Committee feels the student is ready to defend, the student will be notified that he/she can proceed with setting a defense date.

** VERY IMPORTANT TO NOTE **

After advancing to candidacy, students will need to be registered for 3 (UCSD) quarters of academic residency before they can defend their dissertation. The quarter of advancement to candidacy counts as one of the three quarters, and the quarter of the dissertation defense counts as one of the three. The summer quarters do NOT count.

Human Subjects

When working on any research project while in the JDP, all students must ensure human subject concerns have been addressed by having the project approved by the Institutional Review Board (IRB) of both SDSU and UCSD. All research projects are subject to IRB approval, even secondary analysis of data that have already been collected. Research projects that involve primary data collection must have IRB approval prior to any data collection.

Human subjects’ forms and instructions are available online from each university. Clearance from one institution will usually allow for the other institution to accept human subjects’ clearance. However, research that is deemed greater than minimal risk of harm is not covered by this agreement and should be submitted to both IRBs.

For additional information, location and maps to the offices, or to obtain online forms:

For SDSU see http://www-rohan.sdsu.edu/~gra/grad/research/hrpp.html.

For UCSD see http://irb.ucsd.ed and fact sheet for SDSU/UCSD Agreement for JDP/Master’s Degree IRB Review PDF.

 

Dissertation Defense and Submission

** VERY IMPORTANT TO NOTE **

After advancing to candidacy, students will need to be registered for 3 (UCSD) quarters of academic residency before they can defend their dissertation. The quarter of advancement to candidacy counts as one of the three quarters, and the quarter of the dissertation defense counts as one of the three. The summer quarters do NOT count.

Once a student has advanced to candidacy, he/she will be sent a letter with a link to the instruction manual for formatting the dissertation and scheduling final appointments with UCSD’s Graduate Division.

If choosing Option 2, prior to scheduling the defense, students need to send a letter to the Dean of Graduate Studies at UCSD which outlines the proposed papers and provides evidence of co-authors permission to submit the manuscript/paper as evidence of independent work for the purposes of a dissertation.

When you are ready to defend you will need to schedule 2 appointments with Graduate Division at UCSD: a preliminary one where a complete draft of the dissertation (formatted according to the guidelines) is reviewed and in which you will go over the necessary paperwork for your final appointment (JDP5, degree and diploma application); and a final appointment where you will turn in the final dissertation and paperwork before taking a copy of the dissertation to SDSU–which is your last step. The preliminary appointment is generally a couple weeks before the defense but can be sooner if the formatted dissertation draft is completed. The final appointment can be anytime after the defense when one has all paperwork and a final version of the dissertation.

A formal public defense must be conducted prior to filing the dissertation. Students must coordinate a date for the defense with all committee members. UCSD Graduate Council has, permitted any absent member to examine the candidate in advance of the exam date and to then sign off on the Final Report and the Signature Page. If the absent member has questions for the committee to consider at the exam, these should be forwarded to the committee chair and the committee chair should then withhold signature until those questions are resolved. This procedure should not be undertaken without the Doctoral Directors and committee chair’s advance approval. The committee chair and the tenured external (outside) member must always be present at a defense exam.

A complete draft of the dissertation must be delivered to each committee member no less than 30 days before the defense date. The defense announcement including date, location, and dissertation title must be submitted to the JDP Coordinators on both campuses no less than 14 days prior to the defense date and publicly announced by the program in accordance with the university rules (see LINK). Students must bring to the defense the JDP Form 5 “Report of the Final Examination and Filing of the Dissertation” (see Appendix A) and two copies of the signature page of the dissertation.

At the completion of the defense, all members of the committee must have signed the JDP Form 5 and both copies of the signature page. 

The following materials should be transmitted to Rita J. Baumann, the Doctoral Coordinator in the SDSU/Graduate Affairs Office and Norienne Saign in the UCSD Office of Graduate Studies:

  1. The original signed JDP5 form
  2. A xerox copy of the title page and signed signature page for me to keep
  3. An extra signature page (preferably an original) for Montezuma Publishing
  4. The Certificate of Completion of the Survey of Earned Doctorate
  5. The dissertation, either on a flash drive or submit it electronically to MP

A paper copy of the dissertation is not required; only the title and signature page in hard copy is required.

In terms of the graduation ceremony, students are encouraged to discuss with their chair which ceremony they prefer to participate in; the SDSU ceremony occurs in May and the UCSD ceremony is held in June. According to the UCSD Office of Graduate Studies, students may participate in the ceremony only if the dissertation has been completed and a final copy submitted.

Graduation Deadlines

There are three deadlines to take into consideration when preparing for graduation:

  1. Applying for graduation from SDSU Graduate Division. For fall graduation the deadline is mid-September; for spring it is mid-February.
  2. Submitting the dissertation to SDSU Graduate Division. This must be done by the last day of the relevant semester.
  3. Submitting the dissertation to the UCSD Office of Graduate Studies. This date is always one day before the last day of the quarter in which the students intends to graduate.

Please note: If students need to graduate in the summer quarter (e.g., if they have to start a post-doctoral fellowship in the fall or they have to revise their dissertation), they will need to REGISTER for the summer term at SDSU and pay full tuition and fees. Otherwise, they should plan to graduate in either spring or fall terms.

Please note: Students should choose the earlier of the two deadlines in every case to qualify on both campuses.

Appendix