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Quarterly Information

Fall 2024 Important Dates

  • Sept. 23rd – Fall Quarter Begins
  • Sept. 26th – Instruction Begins
  • Oct. 11th – Deadline to Add a Course (undergraduate & graduate students)
  • Oct. 25th – Deadline to Drop a Course without a W (undergraduate & graduate students)
  • Nov. 8th – Deadline to Change Grading Option (undergraduate & graduate students)
  • Nov. 8th  – Deadline to Drop a Course with a W (undergraduate students)
  • Nov. 11th – Veterans Day Holiday
  • Nov. 28-29th – Thanksgiving Holiday
  • Dec. 2nd – Deadline to Drop a Course with a W (graduate students)
  • Dec. 6th – Instructions Ends
  • Dec. 7-14th – Finals Week
  • Dec. 9th  – eGrades open
  • Dec. 17th – eGrades close
  • Dec. 19th – eGrades open for changes
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Please take note to the following information as of 5/13/2024 below. NOTE: All information is subject to change, emails will be sent out to all instructors as soon as updates occur per the Academic Senate, the Dean of Undergraduate Education, and Graduate Division. 

QUARTERLY INSTRUCTION UPDATES

  • Per The Office of the Chancellor, use of CANVAS is mandatory for all courses.
  • Keep Teaching - Strategies and resources for adaptable teaching, designing for inclusion, and promoting student learning during and after the pandemic.
  • Keep Learning - Learn more about resources and effective strategies to help you thrive in the remote learning environment.

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Additional Important Announcements

In an effort to streamline and equally distribute workload, all HWSPH Education Program Coordinators will be involved in the TA and Reader appointment process, with a different Program Coordinator acting as a point person for each quarter. For TA and/or Reader-related business, we will be using the hwsphedteam@health.ucsd.edu email address, so if you have any questions regarding TA and/or Reader appointments, please contact us via that email. 

FA24: Beginning of the Quarter

Resources Page for Instructors, TAs, Readers, and UGIAs

All information provided in this message and more are located online on our HWSPH Education Programs website under Resources. Additionally TAs, Readers, and UGIAs can reference the newly created Teaching+Learning Commons Instructional Support for TAs, Readers, and IAs. Please contact the Education Team (hwsphedteam@health.ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the HWSPH Education Programs website.

Fall Quarter 2024

FA24 classes begin on Thursday, September 26th and the last day of instruction is Friday, December 6th.

Finals, eGrades, and Evaluations

FA24 finals week is from Saturday, December 7th through Saturday, December 14th. Final Exam days and times are listed on the Schedule of Classes.

UCSD uses an on-line eGrades system. eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades into the application. This helping role is called the Authorized Grader (AG) and is usually the course TA, Reader, and/or UGIA (if you have one). AGs must be assigned to individual course section numbers every quarter. Once an AG finishes entering grades or uploading a spreadsheet, the section must be reviewed and submitted by the Instructor of Record. AGs are limited to entering grades during the initial submission period. They may not enter grades past the deadline, nor are they ever allowed to file grade changes. Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.  

The eGrades system will be open for submission of grades from December 9th at 8:00 am until December 17th at 11:59 pm. After this deadline, grades can no longer be entered by AGs nor can the Instructor of Record upload a spreadsheet using the Import function.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials and FAQs.

Course Grading

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade. Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc). The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option. In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema for grades A through C and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations). Click here to view the grading system at UC San Diego.

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C- or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 6th week. This is mostly important for those faculty who host outside students in their courses.  Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division.  Obviously, if there are extenuating circumstances, this petition process can be explored.

Professor, TA, Reader, UGIA, and Course Evaluations

Undergraduate courses are evaluated by Student Evaluation of Teaching (SET). Graduate courses are evaluated by Graduate Course Evaluations, run through the Academic Affairs Evaluation system. You can log in here to view your past SET and Graduate Course Evaluation results. You can also see a scatterplot of how your performance compares to other professors’ in Public Health. These measures will be available once the initial grading deadline has passed.

Instructor, TA, and UGIA Office Hours

Office Hours can be in-person or remote for the quarter. UC San Diego Zoom Web/Video Conferencing have provisioned all campus faculty, staff, teaching assistants and enrolled students with Zoom Pro accounts.  

Additional Resources to Reference throughout the Quarter:

*Note: These resources can also be found under Instructional Support for additional information. 

 Wishing you a wonderful fall quarter!

SP24: End of the Quarter

Resources Page for Instructors, TAs, Readers, and UGIAs

All information provided in this message and more is located online on our HWSPH Education Programs website under Resources. Please contact Dina Rodgers (drodgers@health.ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the HWSPH Education Programs website.

Spring Undergraduate and Graduate Course Instructors

Listed below includes important information about eGrades deadlines, course evaluation, and related issues.  On June 10th, please log into eGrades to verify that you have access. If you encounter any access-related issues, please let one of the HWSPH Education Student Affairs Team know as soon as possible so we can assist you with next steps to get access.

1:  Finals and eGrades

Final Exam days and times should be listed in the Schedule of Classes for any course scheduled through the Registrar’s Office (https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm).  

The eGrades system (http://egrades.ucsd.edu/, log on with Single Sign-On) will be open for submission of quarter grades from June 10th at 8:00am until June 18th, 2024 at 11:59pm. No grades can be submitted or changed on June 19th. Once the deadline has passed, grades cannot be entered by an Authorized Grader (usually a TA, Reader, and/or UGIA) nor can a spreadsheet be uploaded by use of the Import function. Late submissions and changes can only be submitted starting June 20th by the instructor of record. 

As a reminder, eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades. This helping role is called the Authorized Grader (AG) and is usually the course TA, Reader, and/or UGIA (if you have one). AGs must be assigned to individual course section numbers every quarter. AGs are limited to entering grades during the initial submission period. They may not enter grades past the deadline, nor are they ever allowed to file grade changes. Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials, podcasts, and prior recorded training sessions: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

It is IMPORTANT to make note that once you are on the “Save and Review” Screen, you still need to continue to the next screen and select “Submit”. The grades have not been submitted until this second step is completed.

2:  Course Grading and Evaluations

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade. Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc). The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option. In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema for grades A through C and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations). This link outlines the grading system at UCSD: http://blink.ucsd.edu/instructors/academic-info/grades/system.html

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 6th week. This is mostly important for those faculty who host outside students in their courses. Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division. Obviously, if there are extenuating circumstances, this petition process can be explored.

All courses are evaluated by the Student Evaluation of Teaching (SET). The deadline for students to submit SET forms is by 8:00AM on the Saturday of Week 10. SET results are available AFTER final grades are posted.

Please note: It is extremely important that TAs and Readers are also evaluated as it can affect a TA's and Reader's eligibility for a future quarter. Please make sure to encourage your students to fill out a SET for both the instructor and TA(s) and/or Reader(s). UGIAs are also able to be evaluated through SET.

You can log in here: https://academicaffairs.ucsd.edu/Modules/Evals/ to view your past SET results. You can also see a scatterplot of how your performance compares to other professors’ in Public Health. These measures will be available once the initial grading deadline has passed.

3:  Academic Integrity Issues or Requests to Complete Additional Work for a Higher Grade

Academic Senate Policy is that “No change of a final grade may be made on the basis of revision or augmentation of a student’s work in the course.  No term grade except Incomplete may be revised by further examination."

In some cases, where a student does not want the 'B' or 'C’ he or she has earned, requests are made to receive a failing ('D' or 'F') grade. Official university policy is that requesting a grade different from what has been calculated, whether higher or lower, is a violation of academic integrity.

A pending charge of academic dishonesty must be marked by selecting 'X'. This can be done while filling in the Instructor report that has been attached to this email.

For students requesting an incomplete: A student MUST have produced work of passing quality and have good reason for not being able to complete the course in order to receive a grade of Incomplete.

  • For undergraduate courses a C- or above is considered of passing quality
  • For graduate courses a B- or above is considered of passing quality

You can decide by what date the student must complete the work, but this date can be no later than the last day of finals of the following quarter. If you would like the help of the Student Affairs Office in administering exams for students to resolve their incompletes, we request the last day to complete work be the end of week 10 of the subsequent quarter. It is very important to provide your contact information so students can schedule any exams or work to be completed. There are no reminders of outstanding work to be completed sent to you or the student. Once the work is completed you will submit the final grade through eGrades.

 

Need eGrades Assistance?

Contact: eGrades@ucsd.edu or (858) 534-3144

 

Have Questions?

If you have any questions about the policies and procedures outlined above, or any further questions or concerns about wrapping up your class, please feel free to contact us and we are all happy to assist you!