Quarterly Information

Spring 2020 Important Dates

  • March 30th, 2020 – Instruction Begins
  • April 13th, 2020 – Deadline to Add a Course (undergraduate & graduate students)*
  • May 1st, 2020 – Deadline to Drop a Course without a W (undergraduate & graduate students)*
  • May 15th, 2020 – Deadline to Drop a Course with a W (undergraduate students)*
  • May 29th, 2020 – Deadline to Drop a Course with a W (graduate students)
  • June 5th, 2020 – Deadline to Change Grading Option (undergraduate & graduate students)*
  • June 5th, 2020 – Instructions Ends
  • June 6th, 2020 – June 12th, 2020 – Finals Week
  • June 8th, 2020 – eGrades open
  • June 16th 2020 – eGrades close
  • June 18th, 2020 – eGrades open for changes
*SP20 Only Academic Senate Approved Extensions to Original Deadlines
*****

COVID-19 Important Announcements

We would like to remind instructors to check UC San Diego COVID-19 Information Website regularly for the latest on this fast-evolving situationUC San Diego leadership and health care experts are actively monitoring the continuing developments of COVID-19 to ensure the ongoing safety of our campus community.  Please take note to the following information as of 3/24 below. 

SPRING QUARTER INSTRUCTION UPDATES

  • Spring Quarter instruction will commence on March 30, as originally scheduled. To reduce anxiety and demonstrate compassion for our students, we strongly recommend that faculty consider the following for the first week of instruction: (a) taking measures to help students familiarize themselves with the remote instruction tools for the course, (b) making review and introductory material available via Canvas so students joining the course late can catch up, and (c) refraining from having assignments or assessments due that week.
  • To further enhance opportunities for social distancing, ALL UC San Diego courses will be offered remotely for the entire Spring Quarter, including laboratories, studio classes, small group discussions and seminars. There will be no exceptions. Students will participate in all courses remotely, regardless of where they reside.
  • Lectures can be delivered in real-time however all lectures MUST be made available in an asynchronous format via Canvas to ensure students who are ill or in another time zone can fully participate in the course. 
  • Class attendance MUST be optional
  • The Academic Senate has adjusted SP20 Pass/No Pass (P/NP) and Satisfactory/Unsatisfactory (S/U) Grades
    • The Undergraduate and Graduate Councils authorized allowing departments and colleges to offer undergraduate and graduate courses approved with the grading option of "Letter Grade Only" on a P/NP or S/U basis. This is a one-time exception for Spring 2020.
    • NOTE: Instructors may not require that all students enroll in their course on a P/NP or S/U basis.
      • Senate Council's approval to relax the current requirements for enrollment on a P/NP or S/U basis is not a license for an instructor to require that all students must register for their course on a P/NP basis in a course that allows for letter grade or P/NP grading. These accommodations are being made to afford flexibility to students. 
  • The Academic Senate has adjusted SP20 deadlines for adding, dropping, and withdrawing from courses
    • Deadline to Add a Course:
      • The deadline for both undergraduate and graduate students to add a course is extended from the end of the second week of instruction to the end of the third week of instruction.
    • Deadline to Drop a Course without a W grade or Withdraw from the Quarter without W grades:
      • The deadline for both undergraduate and graduate students to drop a course or all courses without a W grade on the transcript (i.e. a drop without a W grade) is extended from the end of the fourth week of instruction to the end of the fifth week of instruction.
    • Deadline to Drop a Course with a W grade or Withdraw from the Quarter with W grades:
      • The deadline for undergraduate students to drop a course or all courses, with the assignment of a W grade(s), is extended from the end of the sixth week of instruction to the end of the seventh week of instruction.
      • The deadline for graduate students to drop a course or all courses, with the assignment of a W grade(s), is the end of the ninth week of instruction (no change).
      • An undergraduate student may petition to drop a course or withdraw from the University for emergency reasons after the end of the seventh week of instruction and before the end of the tenth week of instruction. For such petitions, approval may be granted by the appropriate provost for undergraduate students.
      • A graduate student may petition to drop a course of withdraw from the University for emergency reasons after the end of the ninth week of instruction and before the end of the tenth week of instruction. For such petitions, approval may be granted by the Dean of the Graduate Division.
    • Additional Information for Temporary Changes to Enrollment Deadlines
      • As Spring 2020 progresses, instructors are reminded to be mindful about providing feedback at multiple points during the quarter.
        • It is important that students are able to make informed decisions about their course enrollments.
    • Decisions regarding commencement exercises will be determined at a later date.
    • Telepresence for Graduate Master's and Doctoral Examinations 
      • Due to the current exceptional circumstances related to the spread of COVID-19 and at the request of the Graduate Division, the Graduate Council authorized a limited-term exception to the general rules approved by the Graduate Council on October 8, 2018 for how Master’s and doctoral committee members conduct master’s thesis defenses and doctoral qualifying exams and defenses. Effective until June 30, 2020, any and/or all members of a master’s or doctoral committee or the student being examined may be telepresent (meaning participation by live video teleconference) for a thesis defense, qualifying examination and final oral examination (the dissertation defense). If these circumstances remain in effect beyond June 30th, the Graduate Council may authorize an extension upon request by the Dean of the Graduate Division or Chancellor.

*****

Additional Important Announcements

In an effort to streamline and equally distribute workload, all FMPH Education Program Coordinators will be involved in the TA appointment process, with a different Program Coordinator acting as a point person for each quarter. For TA-related business, we will be using the FMPHEdTeam@health.ucsd.edu email address, so if you have any questions regarding TA appointments, please contact us via that email.

Gradescope

The FMPH Educations Programs have transitioned to Gradescope (https://www.gradescope.com/) starting fall 2018.  Gradescope streamlines the tedious parts of grading paper-based, digital, and code assignments while providing insights into how your students are doing.  It supports variable-length assignments (problem sets & projects) as well as fixed-template assignments (worksheets, quizzes, or exams).  In addition, it stores all assignments and exams which will be helpful when the department is submitting information for CEPH accreditation.

Gradescope provides a Getting Started with Gradescope Online Video Series for instructors, TAs, and UGIAs who are unable to attend the training or who would like a refresher of how to use Gradescope. 

Upon request to edtech@ucsd.edu, instructors can link their Canvas course rosters with Gradescope and sync grades from Gradescope with a column in their Grade Centers. Please send this request from your UCSD email address and include the course title. 

Please see Gradescope under Instructional Support for additional information.

UC San Diego Canvas Transition (from TritonEd) *Per The Office of the Chancellor, CANVAS is mandatory for SP20

After a thorough evaluation process, which relied heavily on feedback from our UC San Diego community, the university has transitioned to Learning Management System (LMS), Canvas, to better meet the community's needs. Canvas is currently available to instructors, along with a practice course which can be accessed from coursefinder.ucsd.edu.

You can request a 5 minute consultation with one of the EdTech team members. This consultation will include a high-level overview of Canvas and tips for a successful transition. 

Not sure what an LMS is? Read our "What is Canvas?" page for a description.

Need more information to get started? Utilize the various sections and pages of this site to get an idea of what to expect during the transitions to Canvas. Please consider attending one of our Canvas workshops or contacting the EdTech Support team to answer any of your questions.

Follow the five-step checklist at How do I prepare for the Canvas move? to get you ready for the move.

Please see Canvas under Instructional Support for additional information.

 

NOTE: SOM’s Test Analysis Service (scantron exam/survey processing and analysis) has been discontinued as of spring 2018 and is no longer available.

SP20: Beginning of the Quarter

Education Continuity Tools and Resources

For information about instruction, best practices for teaching and learning remotely, or assistance with instructional design, see the Teaching+Learning Commons COVID-19 Support page.  For questions, contact the Teaching+Learning Commons Digital Learning Hub.  Educational Technology Services, in collaboration with the Teaching and Learning Commons has developed a resource page where faculty can access tools, support and guidance for remote delivery of course materials or instruction. Questions can be directed to edtech@ucsd.edu.  In addition, the Teaching and Learning Commons, in partnership with Educational Technology Services offered Zoom sessions on Strategies for Planning Remote Instruction.  Each session has been recorded and available from the keepteaching.ucsd.edu website.  

Resources Page for Instructors, TAs, and UGIAs

All information provided in this message and more are located online on our FMPH Education Programs website under Resources.  Additionally TAs and UGIAs can reference the newly created Teaching+Learning Commons Instructional Support for TAs and IAs.  Please contact Dina Rodgers (drodgers@health.ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the FMPH Education Programs website.

Spring Quarter 2020

SP20 classes begin on Monday, March 30th and the last day of instruction is Friday, June 5th.

Finals, eGrades, and Evaluations

SP20 finals week is from Saturday, June 6th through Friday, June 12th.  Final Exam days and times are listed on the Schedule of Classes (https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm).  ALL UC San Diego courses will be offered remotely for the entire Spring Quarter, including laboratories, studio classes, small group discussions and seminars. There will be no exceptions.  Students will participate in all courses remotely, regardless of where they reside.  Decisions regarding commencement exercises will be determined at a later date.

UCSD uses an on-line eGrades system.  eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades into the application. This helping role is called the Authorized Grader (AG) and is usually the course TA and/or UGIA (if you have one).  AGs must be assigned to individual course section numbers every quarter.  Once an AG finishes entering grades or uploading a spreadsheet, the section must be reviewed and submitted by the Instructor of Record.  AGs are limited to entering grades during the initial submission period. They may not enter grades past the deadline, nor are they ever allowed to file grade changes.  Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.  

The eGrades system (egrades.ucsd.edu, log on with Single Sign-On) will be open for submission of SP20 grades from June 6th at 8:00 am until June 16th at 11:59 pm.  After this deadline, grades can no longer be entered by AGs nor can the Instructor of Record upload a spreadsheet using the Import function.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials and FAQs: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

Course Grading

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade.  Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc).  The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option.  In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations).  This link outlines the grading system at UCSD: http://blink.ucsd.edu/instructors/academic-info/grades/system.html

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 4th week.  This is mostly important for those faculty who host outside students in their courses.  Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division.  Obviously, if there are extenuating circumstances, this petition process can be explored.

Professor, TA, UGIA, and Course Evaluations

Undergraduate courses are evaluated by Course and Professor Evaluations (CAPE).  Graduate courses are evaluated by Graduate Course Evaluations, run through the Academic Affairs Evaluation system.  You can log in here: https://academicaffairs.ucsd.edu/Modules/Evals/ to view your past CAPE and Graduate Course Evaluation results.  You can also see a scatterplot of how your CAPE performance compares to other professors’ in Public Health.  These measures will be available once the initial grading deadline has passed.

Instructor, TA, and UGIA Office Hours

All Office Hours must be remote for spring quarter.  To support the transition toward online instruction and increased telecommuting in response to COVID-19 (coronavirus) planning, UC San Diego Zoom Web/Video Conferencing have provisioned all campus faculty, staff, teaching assistants and enrolled students with Zoom Pro accounts. 

Log in to Zoom

 

Additional Resources to Reference throughout the Quarter:

*Coronavirus (COVID-19) Important Updates*

Please see *Coronavirus (COVID-19) Important Updates* under Instructional Support for additional information.

Academic Integrity

Please see Academic Integrity under Instructional Support for additional information.

Available Software Subscriptions

Please see Available Software Subscriptions under Instructional Support for additional information.

Canvas

Please see Canvas under Instructional Support for additional information.

Class Lists

Please see Class Lists under Instructional Support for additional information.

Educational Technology Services

Please see Educational Technology Services under Instructional Support for additional information.

Gradescope

Please see Gradescope under Instructional Support for additional information.

Guest Speaker/Panelist Reserved Parking

Please see Guest Speaker/Panelist Reserved Parking under Instructional Support for additional information.

Media Support and Imprints

Please see Media Support and Imprints under Instructional Support for additional information.

Office for Students with Disabilities (OSD) Accommodations 

Please see Office for Students with Disabilities (OSD) Accommodations under Instructional Support for additional information.

Religious Accommodations

Please see Religious Accommodations under Instructional Support for additional information.

Reserving Rooms for Review Sessions 

Please see Reserving Rooms for Review Sessions under Instructional Support for additional information.

Scanner/Photocopier for Public Health Education Programs

Please see Scanner/Photocopier for Public Health Education Programs under Instructional Support for additional information.

SPSS Software Access

Please see SPSS Software Access under Instructional Support for additional information.

Student Athlete Services

Please see Student Athlete Services under Instructional Support for additional information.

TA, Reader, and UGIA Responsibilities

Please see TA, Reader, and UGIA Responsibilities under Instructional Support for additional information.

Teaching + Learning Commons

Please see Teaching + Learning Commons under Instructional Support for additional information.

Textbooks

Please see Textbooks under Instructional Support for additional information.

Time with Profs Program

Please see Time with Profs Program under Instructional Support for additional information.

TritonEd

Please see TritonEd under Instructional Support for additional information.

Zoom - Video and Web Conferencing

Please see Zoom - Video and Web Conferencing under Instructional Support for additional information.


Wishing you a wonderful spring quarter!

SP20: End of the Quarter

Resources Page for Instructors, TAs, and UGIAs

All information provided in this message and more is located online on our FMPH Education Programs website under Resources.  Please contact Dina Rodgers (drodgers@health.ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the FMPH Education Programs website.

Spring Undergraduate and Graduate Course Instructors

Listed below includes important information about eGrades deadlines, course evaluation, and related issues.  On June 8th, please log into eGrades to verify that you have access.  If you encounter any access-related issues, please let one of the FMPH Education Student Affairs Team know as soon as possible so we can assist you with next steps to get access.

1:  Finals and eGrades

Final Exam days and times should be listed in the Schedule of Classes for any course scheduled through the Registrar’s Office (https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm).  ALL UC San Diego courses will be offered remotely for the entire Spring Quarter, including laboratories, studio classes, small group discussions and seminars. There will be no exceptions.  Students will participate in all courses remotely, regardless of where they reside.  Decisions regarding commencement exercises will be determined at a later date.

The eGrades system (http://egrades.ucsd.edu/, log on with Single Sign-On) will be open for submission of spring grades from June 8th at 8:00am until June 16th, 2020 at 11:59pm.  No grades can be submitted or changed on June 17th.  Once the June 16th deadline has passed, grades cannot be entered by an Authorized Grader (usually a TA and/or UGIA) nor can a spreadsheet be uploaded by use of the Import function.  Late submissions and changes can only be submitted starting June 18th by the instructor of record. 

As a reminder, eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades.  This helping role is called the Authorized Grader (AG) and is usually the course TA and/or UGIA (if you have one).  AGs must be assigned to individual course section numbers every quarter.  AGs are limited to entering grades during the initial submission period.  They may not enter grades past the deadline, nor are they ever allowed to file grade changes.  Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials, podcasts, and prior recorded training sessions: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

It is IMPORTANT to make note that once you are on the “Save and Review” Screen, you still need to continue to the next screen and select “Submit”.  The grades have not been submitted until this second step is completed.

2:  Course Grading and Evaluations

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade.  Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc).  The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option.  In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations).  This link outlines the grading system at UCSD: http://blink.ucsd.edu/instructors/academic-info/grades/system.html

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 4th week.  This is mostly important for those faculty who host outside students in their courses.  Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division.  Obviously, if there are extenuating circumstances, this petition process can be explored.

Undergraduate courses are evaluated by Course and Professor Evaluations (CAPE).  The CAPE evaluation period begins on June 1st at 8am and will continue until June 8th at 8am.  You can view the participation of your class (updated live starting March 10th) here: http://cape.ucsd.edu/responses/current.aspx

Please note:  It is extremely important that TAs are also evaluated as it can affect a TA's eligibility for a future quarter.  Please make sure to encourage your students to fill out a CAPE for both the instructor and TA(s).  UGIAs are also able to be evaluated through CAPE.

This handy link provides tips to increase response rate:  http://cape.ucsd.edu/faculty/tips.html

Graduate courses are evaluated by Graduate Course Evaluations and runs through the Academic Affairs Evaluation system.  The Graduate Course Evaluations period begins on June 1st at 8am and will continue until June 8th at 8am.  

You can log in here: https://academicaffairs.ucsd.edu/Modules/Evals/ to view your past CAPE and Graduate Course Evaluation results.  You can also see a scatterplot of how your CAPE performance compares to other professors’ in Public Health.  These measures will be available once the initial grading deadline has passed.

3:  Academic Integrity Issues or Requests to Complete Additional Work for a Higher Grade

Academic Senate Policy is that “No change of a final grade may be made on the basis of revision or augmentation of a student’s work in the course.  No term grade except Incomplete may be revised by further examination."

In some cases, where a student does not want the 'B' or 'C’ he or she has earned, requests are made to receive a failing ('D' or 'F') grade.  Official university policy is that requesting a grade different from what has been calculated, whether higher or lower, is a violation of academic integrity.

A pending charge of academic dishonesty must be marked by selecting 'X'.  This can be done while filling in the Instructor report that has been attached to this email.

For students requesting an incomplete:  A student MUST have produced work of passing quality and have good reason for not being able to complete the course in order to receive a grade of Incomplete.

  • For undergraduate courses a C- or above is considered of passing quality
  • For graduate courses a B- or above is considered of passing quality

You can decide by what date the student must complete the work, but this date can be no later than the last day of finals of the following quarter.  If you would like the help of the Student Affairs Office in administering exams for students to resolve their incompletes, we request the last day to complete work be the end of week 10 of the subsequent quarter.  It is very important to provide your contact information so students can schedule any exams or work to be completed.  There are no reminders of outstanding work to be completed sent to you or the student.  Once the work is completed you will submit the final grade through eGrades.

 

Need eGrades Assistance?

Contact: eGrades@ucsd.edu or (858) 534-3144

 

Have Questions?

If you have any questions about the policies and procedures outlined above, or any further questions or concerns about wrapping up your class, please feel free to contact us and we are all happy to assist you!

WI20: End of the Quarter

Winter 2020 Important Dates

  • January 6th, 2020 – Instruction Begins
  • March 13th, 2020 – Instructions Ends
  • March 14th, 2020 – March 21st, 2020 – Finals Week
  • March 16th, 2020 – eGrades open
  • March 24th, 2020 – eGrades close
  • March 26th, 2020 – eGrades open for changes

NOTE: The Academic Senate approved to change the withdrawal deadline from the end of Week 9 to the end of Week 6 for undergraduate students, effective Fall Quarter 2018. New Resources Page for Instructors, TAs, and UGIAs

All information provided in this message and more is now located online on our FMPH Education Programs website under Resources.  Please contact Dina Rodgers (drodgers@health.ucsd.edu) if you have any questions regarding the information provided in this message or on the resources page of the FMPH Education Programs website.

Winter Undergraduate and Graduate Course Instructors

Listed below includes important information about eGrades deadlines, course evaluation, and related issues.  On March 16th, please log into eGrades to verify that you have access.  If you encounter any access-related issues, please let one of the FMPH Education Student Affairs Team know as soon as possible so we can assist you with next steps to get access.

1:  Finals and eGrades

Final Exam days and times should be listed in the Schedule of Classes for any course scheduled through the Registrar’s Office (https://act.ucsd.edu/scheduleOfClasses/scheduleOfClassesFaculty.htm).  Courses scheduled in the School of Medicine have been scheduled and should be in the same classroom as the regularly scheduled course unless you have been contacted of a room change.  Instructors MUST be present for the final exam.  Please contact our office if you have any questions regarding your Final Exam location.

The eGrades system (http://egrades.ucsd.edu/, log on with Single Sign-On) will be open for submission of spring grades from March 16th at 8:00am until March 24th, 2020 at 11:59pm.  No grades can be submitted or changed on March 25th.  Once the March 24th deadline has passed, grades cannot be entered by an Authorized Grader (usually a TA and/or UGIA) nor can a spreadsheet be uploaded by use of the Import function.  Late submissions and changes can only be submitted starting March 26th by the instructor of record. 

As a reminder, eGrades allows Instructors of Record to enter grades or to designate another person to help them enter grades.  This helping role is called the Authorized Grader (AG) and is usually the course TA and/or UGIA (if you have one).  AGs must be assigned to individual course section numbers every quarter.  AGs are limited to entering grades during the initial submission period.  They may not enter grades past the deadline, nor are they ever allowed to file grade changes.  Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the Instructor of Record.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials, podcasts, and prior recorded training sessions: http://blink.ucsd.edu/instructors/academic-info/grades/egrades.html

It is IMPORTANT to make note that once you are on the “Save and Review” Screen, you still need to continue to the next screen and select “Submit”.  The grades have not been submitted until this second step is completed.

2:  Course Grading and Evaluations

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade.  Instructors aren’t bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc).  The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option.  In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations).  This link outlines the grading system at UCSD: http://blink.ucsd.edu/instructors/academic-info/grades/system.html

We hope this helps us all communicate course grading more clearly with students and keep us all in line with University requirements and grading parameters.

PLEASE NOTE: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading Options can only be changed up until the end of the 4th week.  This is mostly important for those faculty who host outside students in their courses.  Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division.  Obviously, if there are extenuating circumstances, this petition process can be explored.

Undergraduate courses are evaluated by Course and Professor Evaluations (CAPE).  The CAPE evaluation period for winter begins on March 9th at 8am and will continue until March 16th at 8am.  You can view the participation of your class (updated live starting March 10th) here: http://cape.ucsd.edu/responses/current.aspx

Please note:  It is extremely important that TAs are also evaluated as it can affect a TA's eligibility for a future quarter.  Please make sure to encourage your students to fill out a CAPE for both the instructor and TA(s).  UGIAs are also able to be evaluated through CAPE.

This handy link provides tips to increase response rate:  http://cape.ucsd.edu/faculty/tips.html

Graduate courses are evaluated by Graduate Course Evaluations and runs through the Academic Affairs Evaluation system.  The Graduate Course Evaluations period for spring begins on March 9th at 8am and will continue until March 16th at 8am.  

You can log in here: https://academicaffairs.ucsd.edu/Modules/Evals/ to view your past CAPE and Graduate Course Evaluation results.  You can also see a scatterplot of how your CAPE performance compares to other professors’ in Public Health.  These measures will be available once the initial grading deadline has passed.

3:  Academic Integrity Issues or Requests to Complete Additional Work for a Higher Grade

Academic Senate Policy is that “No change of a final grade may be made on the basis of revision or augmentation of a student’s work in the course.  No term grade except Incomplete may be revised by further examination."

In some cases, where a student does not want the 'B' or 'C’ he or she has earned, requests are made to receive a failing ('D' or 'F') grade.  Official university policy is that requesting a grade different from what has been calculated, whether higher or lower, is a violation of academic integrity.

A pending charge of academic dishonesty must be marked by selecting 'X'.  This can be done while filling in the Instructor report that has been attached to this email.

For students requesting an incomplete:  A student MUST have produced work of passing quality and have good reason for not being able to complete the course in order to receive a grade of Incomplete.

  • For undergraduate courses a C- or above is considered of passing quality
  • For graduate courses a B- or above is considered of passing quality

You can decide by what date the student must complete the work, but this date can be no later than the last day of finals of the following quarter.  If you would like the help of the Student Affairs Office in administering exams for students to resolve their incompletes, we request the last day to complete work be the end of week 10 of the subsequent quarter.  It is very important to provide your contact information so students can schedule any exams or work to be completed.  There are no reminders of outstanding work to be completed sent to you or the student.  Once the work is completed you will submit the final grade through eGrades.

Time with TAs and Profs Program

Don't forget to take advantage of the Time with Profs Program!  The deadline to take part in this program is March 24th, 2020. 

Please see Time with Profs Program under Instructional Support for additional information.

 

Need eGrades Assistance?

Contact: eGrades@ucsd.edu or (858) 534-3144

 

Have Questions?

If you have any questions about the policies and procedures outlined above, or any further questions or concerns about wrapping up your class, please feel free to contact us and we are all happy to assist you!