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Quarterly Information

Spring 2025 Important Dates

  • Mar. 26 – Spring quarter begins
  • Mar. 28 – César Chávez Holiday
  • Mar. 31 – Instruction begins
  • Apr. 11 – Deadline to add a course (undergraduate & graduate)
  • Apr. 25 – Deadline to drop a course without a W (undergraduate & graduate)
  • May 9  – Deadline to change grading option (undergraduate & graduate)
  • May 9  – Deadline to drop a course with a W (undergraduate)
  • May 26 – Memorial Day observance
  • May 30 – Deadline to drop a course with a W (graduate)
  • Jun. 6   – Instructions ends
  • Jun. 7-13 – Finals week
  • Jun. 9  – eGrades open
  • Jun. 13 – HWSPH Commencement 
  • Jun. 17  – eGrades close
  • Jun. 19  – eGrades open for changes

Additional Important Announcements

For TA and/or Reader-related business, we will be using the hwsphedteam@health.ucsd.edu email address. If you have any questions regarding TA and/or Reader appointments, please contact us via that email. 

SP25: Beginning of the Quarter

Resources Page for Instructors, TAs, Readers and UGIAs

All information provided in this message and more are located online on our education programs website under Resources. Additionally TAs, Readers and UGIAs can reference the newly created  Teaching+Learning Commons Instructional Support for TAs, Readers and IAs. Please contact the education team at hwsphedteam@health.ucsd.edu if you have questions regarding the information provided in this message or on the resources page.

Spring Quarter 2025

SP25 classes begin on Monday, March 31 and the last day of instruction is Friday, June 6.

Finals, eGrades and Evaluations

SP25 finals week is from Saturday, June 7 through Friday, June 13. Final exam days and times are listed on the schedule of classes.

UC San Diego uses an online eGrades system. eGrades allows instructors of record to enter grades or to designate another person to help them enter grades into the application. This helping role is called the authorized grader (AG) and is usually the course TA, Reader and/or UGIA (if you have one). AGs must be assigned to individual course section numbers every quarter. Once an AG finishes entering grades or uploading a spreadsheet, the section must be reviewed and submitted by the instructor of record. AGs are limited to entering grades during the initial submission period. They may not enter grades past the deadline, nor are they ever allowed to file grade changes. Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the instructor of record.  

The eGrades system will be open for submission of grades from June 9 at 8 am until June 17 at 11:59 pm. After this deadline, grades can no longer be entered by AGs nor can the instructor of record upload a spreadsheet using the import function.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials and FAQs.

Course Grading

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade. Instructors are not bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc). The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option. In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema for grades A through C and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations). Click here to view the grading system at UC San Diego.

We hope this helps us all communicate course grading more clearly with students and keep us all in line with university requirements and grading parameters.

Note: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C- or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading options can only be changed up until the end of the sixth week. This is mostly important for those faculty who host outside students in their courses. Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division. Obviously, if there are extenuating circumstances, this petition process can be explored.

Professor, TA, Reader, UGIA and Course Evaluations

Undergraduate courses are evaluated by Student Evaluation of Teaching (SET). Graduate courses are evaluated by Graduate Course Evaluations, run through the Academic Affairs evaluation system. You can log in here to view your past SET and Graduate Course Evaluation results. You can also see a scatterplot of how your performance compares to other professors’ in public health. These measures will be available once the initial grading deadline has passed.

Instructor, TA, and UGIA Office Hours

Office hours can be in-person or remote for the quarter. UC San Diego Zoom Web/Video Conferencing have provisioned all campus faculty, staff, teaching assistants and enrolled students with Zoom Pro accounts.  

Additional Resources to Reference throughout the Quarter:

*Note: These resources can also be found under Instructional Support for additional information. 

 Wishing you a fantastic spring quarter.

SP25: End of the Quarter

Resources Page for Instructors, TAs, Readers and UGIAs

All information provided in this message and more is located online on our education programs website under Resources. Please contact the education team at hwsphedteam@health.ucsd.edu if you have questions regarding the information provided in this message or on the Public Health Education Programs website.

Winter Undergraduate and Graduate Course Instructors

Listed below includes important information about eGrades deadlines, course evaluation and related issues. On June 9, please log into eGrades to verify that you have access. If you encounter any access-related issues, please let the education team know as soon as possible so we can assist you with next steps to get access.

1:  Finals and eGrades

Final exam days and times should be listed in the schedule of classes for any course scheduled through the Registrar’s Office.  

The eGrades system (log on with Single Sign-On) will be open for submission of quarter grades from June 9 at 8:00 am until June 17, 2025 at 11:59 pm. No grades can be submitted or changed on June 18. Once the deadline has passed, grades cannot be entered by an authorized grader (usually a TA or Reader) nor can a spreadsheet be uploaded by use of the import function. Late submissions and changes can only be submitted starting June 19 by the instructor of record. 

As a reminder, eGrades allows instructors of record to enter grades or to designate another person to help them enter grades. This helping role is called the authorized grader (AG) and is usually the course TA or Reader. AGs must be assigned to individual course section numbers every quarter. AGs are limited to entering grades during the initial submission period. They may not enter grades past the deadline, nor are they ever allowed to file grade changes. Once an AG finishes entering grades into the system, the section must still be reviewed and submitted by the instructor of record.

Please see the eGrades Blink page for more information and in-depth step by step process, including tutorials, podcasts and prior recorded training sessions. 

It is important to make note that once you are on the “Save and Review” screen, you still need to continue to the next screen and select “Submit”. The grades have not been submitted until this second step is completed.

2:  Course Grading and Evaluations

The parameters for numeric to letter grade are whatever the instructor decides as the threshold for each letter grade. Instructors are not bound to the typical 10% breakdown of each letter grade (ie: A= 100-90, B= 89-80, etc). The only rule is that each student is graded and assigned grades in the exact same way, with the exact same thresholds, including those taking the P/NP or S/U option. In addition, each letter grade does not have to hold the same percentages across category (ie: an "A" can span over a 30% scale (100-70%) and a "B" could be over 10% (69-60%). 

Instructors can use the +/- schema for grades A through C and A+ is a thing, although it does not give any boost to GPA (A and A+ are both 4.0 GPA calculations). Learn more about the grading system at UC San Diego on Blink.

We hope this helps us all communicate course grading more clearly with students and keep us all in line with university requirements and grading parameters.

Note: Pass/Not Pass (P/NP) for undergraduate courses and Satisfactory/Unsatisfactory (S/U) for graduate courses have different grading criteria.

  • S is considered a B- or above; U is considered a C+ or lower grade earned
  • P is considered a C- or above; NP is considered a D or F grade earned

Grading options can only be changed up until the end of the sixth week. This is mostly important for those faculty who host outside students in their courses. Any requests to change grading options after that date will be considered “grade shopping” and will most likely be rejected by the Academic Senate or Grad Division. Obviously, if there are extenuating circumstances, this petition process can be explored.

All courses are evaluated by the Student Evaluation of Teaching (SET). The deadline for students to submit SET forms is by 8 am on the Saturday of week 10. SET results are available after final grades are posted.

Please note: It is extremely important that TAs and Readers are also evaluated as it can affect their eligibility for a future quarter. Please make sure to encourage your students to fill out a SET for both the instructor and TA(s) and/or Reader(s). UGIAs are also able to be evaluated through SET.

You must be logged in to view your past SET results. You can also see a scatterplot of how your performance compares to other professors’ in public health. These measures will be available once the initial grading deadline has passed.

3:  Academic Integrity Issues or Requests to Complete Additional Work for a Higher Grade

Academic Senate Policy is that “No change of a final grade may be made on the basis of revision or augmentation of a student’s work in the course. No term grade except Incomplete may be revised by further examination."

In some cases, where a student does not want the 'B' or 'C’ he or she has earned, requests are made to receive a failing ('D' or 'F') grade. Official university policy is that requesting a grade different from what has been calculated, whether higher or lower, is a violation of academic integrity.

A pending charge of academic dishonesty must be marked by selecting 'X'. This can be done while filling in the instructor report that has been attached to this email.

For students requesting an incomplete: A student must have produced work of passing quality and have good reason for not being able to complete the course in order to receive a grade of Incomplete.

  • For undergraduate courses a C- or above is considered of passing quality
  • For graduate courses a B- or above is considered of passing quality

You can decide by what date the student must complete the work, but this date can be no later than the last day of finals of the following quarter. If you would like the help of the Student Affairs Office in administering exams for students to resolve their incompletes, we request the last day to complete work be the end of week 10 of the subsequent quarter. It is very important to provide your contact information so students can schedule any exams or work to be completed. There are no reminders of outstanding work to be completed sent to you or the student. Once the work is completed you will submit the final grade through eGrades. 

Need eGrades Assistance?

Contact: eGrades@ucsd.edu or 858-534-3144

Have Questions?

If you have any questions about the policies and procedures outlined above, or any further questions or concerns about wrapping up your class, please feel free to contact us and we are all happy to assist you!